Cancellation service N°1 in United States
Contract number:
To the attention of:
Cancellation Department – Xsolla
15260 Ventura Blvd. Suite 2230
91403 Sherman Oaks
Subject: Contract Cancellation – Certified Email Notification
Dear Sir or Madam,
I hereby notify you of my decision to terminate contract number relating to the Xsolla service. This notification constitutes a firm, clear and unequivocal intention to cancel the contract, effective at the earliest possible date or in accordance with the applicable contractual notice period.
I kindly request that you take all necessary measures to:
– cease all billing from the effective date of cancellation;
– confirm in writing the proper receipt of this request;
– and, where applicable, send me the final statement or balance confirmation.
This cancellation is sent to you by certified email. The sending, timestamping and integrity of the content are established, making it equivalent proof meeting the requirements of electronic evidence. You therefore have all the necessary elements to process this cancellation properly, in accordance with the applicable principles regarding written notification and contractual freedom.
In accordance with the Consumer Rights Act 2015 and data protection regulations, I also request that you:
– delete all my personal data not necessary for your legal or accounting obligations;
– close any associated personal account;
– and confirm to me the effective deletion of data in accordance with applicable rights regarding privacy protection.
I retain a complete copy of this notification as well as proof of sending.
Yours sincerely,
16/01/2026
How to Cancel Xsolla: Complete Guide
What is Xsolla
Xsolla is a global payments and commerce platform focused on video games and digital entertainment. It acts as a merchant-of-record option, provides subscription tools, in-game stores, fraud protection and payment localisation across many payment channels and currencies. This means Xsolla often appears on player statements as the payment processor or intermediary for purchases and recurring charges.
The company markets a unified pricing approach for developers and publishers, commonly expressed as a percentage fee plus channel costs rather than fixed retail plans. Xsolla’s subscription tools support trials, flexible billing and trial-to-paid flows designed for games and digital services.
Address
- Address: 15260 Ventura Blvd. Suite 2230, Sherman Oaks, California 91403, United States
How cancellations typically work for Xsolla subscriptions
Subscriptions processed by Xsolla are generally set to auto-renew at the end of each billing cycle unless the subscription terms indicate otherwise. Billing cycles, proration and trial conversion behaviour are implemented by the subscription configuration used by the game or service provider.
When Xsolla is the payment processor, refunds and cancellations are handled according to its published refund policy and purchase support materials. For purchases where an app store or another merchant is the payment processor, those platforms retain control of subscription lifecycle and refund eligibility. This distinction affects who decides about refunds and how proration is applied.
Refunds for digital purchases and subscriptions are assessed case by case: common outcomes include full refund, pro-rata refund for unused time, or no refund where the service has been consumed or where policy or contract limits apply. Xsolla’s public refund guidance describes a framework for review but also highlights that eligibility depends on the type of purchase and processing channel.
Consumer law and Xsolla: legal rights that matter
Australian consumer guarantees apply to digital goods and services regardless of where a company is incorporated. This means rights to remedies for major failures can exist even if a provider’s own policy seems restrictive. In practice, these guarantees can influence whether a refund or other remedy is available for a subscription supplied through Xsolla.
Cooling-off rules for unsolicited agreements are narrow and typically do not create a general 14-day cooling-off right for ordinary online subscriptions. Therefore, the availability of a cooling-off refund for an Xsolla-handled subscription will depend on the purchase context and whether specific unsolicited selling rules apply. For disputes that implicate consumer guarantees, regulatory guidance and the ACCC’s enforcement activity are relevant background.
Customer experience with Xsolla cancellation and refunds
What users report
Public feedback from forums and review sites shows mixed experiences. Some users report fast, helpful responses and successful refunds for unwanted auto-renewals. Others describe delays, confusion about duplicate charges, or disputes over whether a payment was processed by Xsolla or by an app store or game publisher.
Review excerpts illustrate the range: a number of Trustpilot reviewers mention quick chat support and resolved refund cases, while threads on community forums describe situations where double charges or missing in-game fulfilment complicated resolution. These real-world reports show that outcomes often turn on where the payment was processed and the specific transaction records available.
Recurring issues and practical takeaways
Users commonly experience three recurring themes: merchant-of-record confusion (who charged the card), timing issues around renewals, and difficulty proving entitlement to a refund when in-game fulfilment is imperfect. These points consistently drive dispute outcomes in public reports.
Practical takeaways from user reports include keeping precise payment records, confirming which entity is listed on receipts, and being prepared to demonstrate non-delivery or a major service failure if seeking a remedy. These steps improve the chance of a favourable outcome whether the processor is Xsolla or another platform.
Documentation checklist for an Xsolla subscription issue
- Receipt and statement: obtain the transaction date, amount and merchant descriptor from your bank statement or payment record.
- Order ID or receipt number: keep any numeric or alphanumeric purchase identifier shown on receipts.
- Purchase context: record the game/service name, account ID used in the game and the platform (PC, console, mobile).
- Evidence of non-delivery or fault: screenshots, timestamps, and messages that show missing goods or service failure.
- Timeline: create a short chronological log of events from purchase to the first charge and any communications.
Common billing outcomes and what to expect
| Scenario | Typical outcome |
|---|---|
| Subscription auto-renewed and not used | Possible refund or pro-rata credit depending on policy and merchant-of-record |
| Duplicate charge | Often resolved with reimbursement if duplicate is provable and traceable |
| Charge from app store or console store | Refund eligibility usually determined by the store’s rules |
| Pricing component | How it is billed |
|---|---|
| Platform fee | 5% of transaction (as described by Xsolla for many products) |
| Channel or payment processor cost | Varies by payment method and geography |
| Tax handling | Handled according to local tax rules and included where applicable |
Disputes, chargebacks and escalation
If a charge appears on your statement you do not recognise, first verify whether the descriptor matches a game, platform or third-party marketplace. Disputes escalate differently depending on who processed the payment. Evidence and chronology strongly affect outcomes.
Chargeback or dispute processes with your card issuer are separate from merchant refund reviews. Financial institution timelines and documentation requirements differ, so anticipate requests for the same evidence identified in the documentation checklist. This means keep records until the matter is fully resolved.
What to do after cancelling Xsolla
After a cancellation event or dispute, monitor your billing statements for at least two subsequent cycles to confirm that auto-renewals stopped. Keep copies of confirmations, references, or case numbers you receive. This preserves proof if a later charge recurs.
If a refund is promised, check how it will be returned (original payment method or alternative form) and note expected timing. If the refund does not appear within the stated timeframe, use your documented timeline and receipts to request a progress update through the available support route.
If you believe consumer guarantees apply because of a major failure (for example the subscription did not provide promised core features), you may rely on consumer law protections and consider contacting consumer affairs authorities for guidance. Keep your documentation and be clear about the specific failure when seeking help.