Cancellation service N°1 in United States
Contract number:
To the attention of:
Cancellation Department – Otter.Ai
800 W El Camino Real, Ste 170
94040 Mountain View
Subject: Contract Cancellation – Certified Email Notification
Dear Sir or Madam,
I hereby notify you of my decision to terminate contract number relating to the Otter.Ai service. This notification constitutes a firm, clear and unequivocal intention to cancel the contract, effective at the earliest possible date or in accordance with the applicable contractual notice period.
I kindly request that you take all necessary measures to:
– cease all billing from the effective date of cancellation;
– confirm in writing the proper receipt of this request;
– and, where applicable, send me the final statement or balance confirmation.
This cancellation is sent to you by certified email. The sending, timestamping and integrity of the content are established, making it equivalent proof meeting the requirements of electronic evidence. You therefore have all the necessary elements to process this cancellation properly, in accordance with the applicable principles regarding written notification and contractual freedom.
In accordance with the Consumer Rights Act 2015 and data protection regulations, I also request that you:
– delete all my personal data not necessary for your legal or accounting obligations;
– close any associated personal account;
– and confirm to me the effective deletion of data in accordance with applicable rights regarding privacy protection.
I retain a complete copy of this notification as well as proof of sending.
Yours sincerely,
15/01/2026
How to Cancel Otter.Ai: Complete Guide
What is Otter.Ai
Otter.Ai is an automated transcription and meeting-notes service that converts speech to searchable text, stores conversation history, and offers collaboration features for individuals and teams.
It offers tiered subscriptions for personal and business use, a free Basic plan, paid individual Pro plans and multi-seat Business/Workspace plans, plus enterprise arrangements with custom terms.
Otter.Ai accepts direct card payments on its site and also supports in-app purchases billed through app marketplaces; the billing route affects who can process refunds and how renewals are managed.
Subscription plans and approximate AU pricing
Official plan labels and list prices are published by Otter.Ai in USD. Below are common plan distinctions and approximate AUD conversions for reference only; exchange rates change and final charges may differ.
| Plan | Billing | Typical price (source currency) | Approx price (A$) |
|---|---|---|---|
| Basic | Free | Free | Free |
| Pro monthly | Monthly | US$13.59 (example) | Approx A$20 |
| Pro annual | Annual | US$79.99 (example) | Approx A$120/year |
| Business / workspace | Monthly or annual | Varies by seats / features | Varies |
How cancellations typically work for Otter.Ai
Canceling a paid subscription sets the subscription to expire at the end of the current billing period rather than cutting access immediately. This means you generally retain paid features until the paid cycle ends.
Subscriptions are set to auto-renew. If you do not stop renewal before the next billing date you may be charged the next periodic subscription fee. Otter.Ai’s Terms of Service reiterate the need to cancel before renewal to avoid further billing.
When a purchase is made through a third-party marketplace, that store’s billing rules and refund policies usually apply; the billing route therefore determines who can issue a refund or reverse a renewal.
Refunds, proration and cooling-off
Otter.Ai’s published guidance states subscriptions are non-refundable under its Terms of Service; refunds are therefore generally not provided for the unused portion of a paid term. This is an important contract term to check against your purchase record.
Proration for mid-term cancellations is not described as an automatic entitlement in Otter.Ai’s public help pages. In practice, canceling usually means you keep access until the billing cycle ends and no pro rata refund is issued.
A statutory cooling-off right for digital subscriptions is uncommon; your right to a refund will depend on the contract terms, how you purchased the subscription, and local consumer law in your situation. If you purchased through a marketplace, that platform’s refund rules can differ.
Customer experiences with Otter.Ai cancellation
What users report
Public reviews collected on consumer feedback sites show mixed experiences. Many users report straightforward expiry-at-period-end behaviour, while a notable subset describe difficulties obtaining refunds or slow responses when billing disputes arise.
Some reviews reference unexpected charges after cancelling or problems with seat counts on business plans; other users praise the product but note frustration over billing support speed and resolution. Short customer comments include concerns about automatic renewals and limited refund outcomes.
Recurring issues and practical takeaways
Common patterns in user reports: disputed charges often hinge on whether the purchase was made via a marketplace or directly, and responses vary when invoices, seat counts, or unexpected renewals are involved.
Practically, users who secured favourable outcomes tended to have clear documentation: timestamps, invoices and proof of payment. Where marketplaces were involved, some users found the store refund route more effective than direct requests.
Common pitfalls and mistakes to avoid with Otter.Ai
- Missing renewal windows: Allowing auto-renewal to pass can trigger another full-period charge.
- Ignoring billing route: Not checking whether the plan was bought through a marketplace leads to confusion about who can refund.
- Incomplete records: Not keeping invoices, receipts and timestamps weakens dispute positions.
- Seat/Workspace confusion: Upgrades or extra seats on Business plans can change charges unexpectedly.
- Assuming automatic deletion: Deleting an app does not cancel a subscription or delete the account.
Documentation checklist
- Purchase proof: invoice, order ID, date and charged amount
- Payment method record: bank or card statement line showing the charge
- Subscription details: plan name, number of seats, billing frequency
- Communication log: dates and brief notes of any contact attempts with the service
- Exported data: transcripts and files you will need after the subscription ends
Legal rights and consumer protections relevant to Otter.Ai
Consumer law may provide remedies if a subscription term is unfair or a service is not supplied as advertised. For digital services like Otter.Ai, remedies depend on the facts and the applicable law where you live and where the provider is established.
In disputes over unwanted charges or misleading billing, evidence of the transaction, promotional terms and any contradictory statements will matter. If a billing route used a third-party store, that platform’s buyer protections can be an additional avenue to explore.
How to escalate a billing dispute
If you believe a charge is incorrect, the practical escalation path usually begins with preserving evidence and requesting clarification in writing. Keep all receipts and transaction lines for your records.
If a direct resolution is unsuccessful, filing a formal dispute with your card issuer or raising the issue through the marketplace’s buyer protections may be appropriate depending on how the charge was processed. This option is time-sensitive so act promptly.
Address
- Address: Otter.ai, Inc. 800 W El Camino Real, Ste 170, Mountain View, CA 94040
Charging timelines, notices and what to expect after cancellation
Expect your paid features to remain available until the paid cycle ends and be charged for the full period if the renewal window passed. The service documents that canceling generally sets the subscription to expire at period end rather than stopping immediate access.
If you purchased through an app marketplace, any refund or billing reversal policies of that marketplace will typically govern recovery of funds. This distinction explains why users sometimes get different outcomes depending on how they paid.
Plan comparison at a glance
| Feature | Basic | Pro | Business |
|---|---|---|---|
| Transcription minutes | Limited | Higher monthly allotment | Large or pooled minutes |
| File imports | Restricted | Increased imports | Unlimited or higher limits |
| Team seats | Individual | Individual | Multi-seat workspace |
| Support and admin | Community / self-help | Priority features | Admin controls and billing |
What to do after cancelling Otter.Ai
After you cancel, export any transcripts and data you will need; once a paid term ends you may be restricted by Basic-plan limits or by account deletion rules. Keep local copies of essential files.
Monitor your bank or card statements for the next billing date to confirm no unexpected charges appear. Retain the documentation checklist items noted above for at least one billing cycle.
If a charge appears that you did not authorise or that contradicts your records, use your payment evidence when discussing the issue with the party that processed the payment or when raising a dispute with your card provider or marketplace dispute channel.
Finally, review plan limits before you repurchase or move to another provider. Comparing minutes, import allowances and team seat management will reduce the chance of surprise charges in future.