Cancellation service N°1 in Australia
Contract number:
To the attention of:
Cancellation Department – Visio
Level 27, 1 Denison Street
2060 North Sydney
Subject: Contract Cancellation – Certified Email Notification
Dear Sir or Madam,
I hereby notify you of my decision to terminate contract number relating to the Visio service. This notification constitutes a firm, clear and unequivocal intention to cancel the contract, effective at the earliest possible date or in accordance with the applicable contractual notice period.
I kindly request that you take all necessary measures to:
– cease all billing from the effective date of cancellation;
– confirm in writing the proper receipt of this request;
– and, where applicable, send me the final statement or balance confirmation.
This cancellation is sent to you by certified email. The sending, timestamping and integrity of the content are established, making it equivalent proof meeting the requirements of electronic evidence. You therefore have all the necessary elements to process this cancellation properly, in accordance with the applicable principles regarding written notification and contractual freedom.
In accordance with the Consumer Rights Act 2015 and data protection regulations, I also request that you:
– delete all my personal data not necessary for your legal or accounting obligations;
– close any associated personal account;
– and confirm to me the effective deletion of data in accordance with applicable rights regarding privacy protection.
I retain a complete copy of this notification as well as proof of sending.
Yours sincerely,
13/01/2026
How to Cancel Visio: Step-by-Step Guide
What is Visio
Visio is a professional diagramming and visualisation service provided as both subscription plans and a one-time licence by Microsoft. It supports flowcharts, network diagrams, organisational charts and data-linked diagrams, with a web app option and a desktop application for advanced editing. Visio is offered in tiered subscription plans that differ by feature set, deployment rights and included templates; some commercial bundles also include Visio functionality as part of larger productivity suites. The official offer differentiates a basic web-focused plan and a fuller plan that includes the desktop application and advanced integrations.
| Plan | Typical billing model | AU pricing (example) | Key features |
|---|---|---|---|
| Visio Plan 1 | Subscription - user/month, annual payment common | A$7.50 user/month (paid yearly) | Web app, basic templates, collaborative editing, 2 GB OneDrive storage |
| Visio Plan 2 | Subscription - user/month, annual payment common | Varies by channel - features include full desktop app plus Plan 1 features | Desktop app, advanced shapes, export to Power Automate, AutoCAD support |
| Visio Professional (perpetual) | One-time purchase | A$1,149.00 (example Microsoft Store price for Professional licence) | Perpetual licence for a major release, offline use, no recurring billing |
Prices shown are examples observed on Microsoft and authorised reseller listings and are exclusive of any taxes that may apply. Features summarised from official product descriptions.
Customer experience and cancellation feedback
What users report
Public feedback gathered from community forums and support threads shows recurrent themes: billing or licensing visible on an account may not match charges, users sometimes receive renewal charges they did not expect, and difficulties can arise when subscriptions were purchased under different accounts or via third-party resellers. Several threads describe delays resolving billing anomalies and frustration with automated responses when attempting to get human review.
A customer report that typifies the tone of many posts stated: "I've lost multiple days trying to connect but all I received is bots answering scripted answers and not real solutions." This comment reflects common frustration about responsiveness and account reconciliation.
Recurring issues and practical takeaways
Recurring themes from user reports are: mismatched accounts (purchases under a different account), third-party reseller complexities, unclear visibility of renewal status, and timing disputes about refunds for recent charges. Users consistently advise preserving transactional evidence and tracking billing statements to support any dispute.
How cancellations typically work for Visio subscriptions
Visio subscriptions commonly operate under recurring-billing models where the subscription auto-renews at the end of a billing cycle unless renewal is stopped. For annual subscriptions billed yearly, the licence generally remains active for the paid period even after the recurring arrangement is stopped. For monthly arrangements, the billing cycle governs when subsequent charges may occur.
Refund eligibility is governed by Microsoft billing practices and by the timing of the cancellation relative to the last charge. Microsoft guidance and community support threads indicate that refunds are generally considered within a short window after billing (commonly within 30 days for recent renewals or initial purchases), though eligibility may be limited and dependent on account and purchase type. Proration for mid-term annual cancellations is not guaranteed and is handled according to the subscription terms that applied at purchase.
When a subscription was acquired through a reseller or as part of a broader licence agreement, the purchaser's rights and remedies may differ from direct purchases. Third-party channel purchases often have their own commitment periods and refund rules, which can affect refund outcomes for Visio access.
Documentation checklist
- Proof of purchase: invoice, order ID, card statement entry or reseller receipt.
- Account identifiers: the account name or tenant identifier used at time of purchase.
- Charge evidence: billing dates, amounts and payment method entries showing the charge in question.
- Feature or service proof: screenshots or notes demonstrating the feature set or licence status if disputed.
- Correspondence log: dates and summaries of interactions with support or third parties and any case/reference numbers.
| Purchase type | Typical refund likelihood | Notes |
|---|---|---|
| Trial or initial monthly purchase | Higher within a short window (commonly 30 days) | Refunds often processed for very recent charges; limits apply. |
| Monthly recurring subscription | Possible within short window after renewal | One-off refund rights are often limited; check the renewal date and evidence. |
| Annual subscription (prepaid) | Less likely to be fully refunded mid-term | Service usually remains active until the paid period ends; very recent renewals may be eligible for refund. |
| One-time perpetual licence | Usually not refundable under normal circumstances | Refunds are exceptional and depend on licence terms and statutory rights. |
These categories are consistent with observed Microsoft guidance and community reports; outcomes vary by account, purchase channel and timing. Keep records to support any eligibility claim.
Consumer rights that matter for Visio
Consumer protections for digital content and subscriptions apply to Visio purchases. Under the Australian consumer framework, digital products must meet the descriptions and functionality promised; remedies may be available where the service is defective, misrepresented or not delivered with due care and skill.
Consequently, defects in core functionality, substantial deterioration in service, or significant misrepresentation of features may trigger remedies such as repair, replacement or a refund under statutory guarantees. Nevertheless, contract terms may set narrower procedural requirements for escalating disputes, and reseller arrangements can alter practical recovery paths.
Address
- Address: Level 27, 1 Denison Street North Sydney NSW 2060
Disputes, chargebacks and third-party payments
If an unexpected charge persists after you have documented the issue, banks and card issuers provide dispute mechanisms for unauthorised or erroneous charges. Time limits and evidentiary requirements apply to any such dispute. Prepare the documentation checklist and be ready to summarise the timeline succinctly when initiating a dispute with a payment provider or reseller.
Be aware that chargeback or dispute processes can have separate eligibility conditions and may not guarantee restoration of access or an immediate refund; any provisional credit can be temporary while the issuer investigates. Maintain contemporaneous records of all communications and billing entries during the dispute.
Common pitfalls and how to avoid them
- Account mismatch: Purchases made under different credentials or organisational tenants can obscure rights. Reconcile all possible email addresses or tenant identifiers used at purchase.
- Third-party purchase complexity: Reseller or marketplace purchases may carry separate commitments; check the original purchase channel terms.
- Late documentation: Delayed evidence collection weakens dispute positions. Keep invoices and billing statements from the outset.
- Assuming automatic proration: Annual plans commonly remain active until expiry; do not assume mid-term proration without the provider's stated policy.
What to do after cancelling Visio
After initiating cancellation or lodging a dispute, focus on documentation, monitoring and escalation pathways. Retain transaction records, record the effective cessation date for renewals, and watch subsequent billing statements for residual or duplicated charges.
If a recent renewal appears refundable under short-window policies, identify the exact charge date and preserve the relevant payment evidence. Where resolution delays occur, consider escalating via the payment provider's dispute mechanism or, if applicable, the reseller's remedy channels.
Finally, if contractual terms or conduct appear to conflict with statutory consumer guarantees, consider seeking tailored legal advice or lodging a complaint with the consumer regulator. Keep actions timely and evidence-focused to preserve remedies.