Cancellation service #1 in Australia
Dear Sir or Madam,
I hereby notify you of my decision to terminate the contract relating to the Zen service.
This notification constitutes a firm, clear and unequivocal intention to cancel the contract, effective at the earliest possible date or in accordance with the applicable contractual period.
Please take all necessary measures to:
– cease all billing from the effective date of cancellation;
– confirm in writing the proper processing of this request;
– and, if applicable, send me the final statement or balance confirmation.
This cancellation is addressed to you by certified e-mail. The sending, timestamping and content integrity are established, making it a probative document meeting electronic proof requirements. You therefore have all the necessary elements to proceed with regular processing of this cancellation, in accordance with applicable principles regarding written notification and contractual freedom.
In accordance with personal data protection rules, I also request:
– deletion of all my data not necessary for your legal or accounting obligations;
– closure of any associated personal account;
– and confirmation of actual data deletion according to applicable privacy rights.
I retain a complete copy of this notification as well as proof of sending.
How to Cancel Zen: Complete Guide
What is Zen
Zen is a fitness business management platform (often marketed as Zen Planner) that combines membership management, scheduling, automated billing and mobile apps for members and staff. The product is sold to studios, gyms and martial arts schools with tiered pricing that scales by active members and offers add-ons such as a branded mobile app and website packages.
Zen’s official materials describe a core Studio product with optional Engage marketing tools and multi-product bundles; pricing is published in USD and tiered by active member counts. The vendor says the platform is primarily month-to-month with annual contracts available on request.
| Plan / tier (source USD) | Representative price (approx A$) |
|---|---|
| Zen Planner studio - up to 45 active members ($99/mo) | A$148.40 (approx). |
| Zen Planner studio - 46-60 active members ($133/mo) | A$199.37 (approx). |
| Zen Planner studio - 61-75 active members ($155/mo) | A$232.35 (approx). |
| Zen Planner studio - 76-100 active members ($189/mo) | A$283.31 (approx). |
| Zen Planner engage add-on ($249/mo) | A$373.25 (approx). |
Amounts above are converted from Zen’s published USD listings to AUD at the mid-market rate used below and are intended as approximations only. See the pricing page for feature boundaries and tier granularity.
Conversion reference: mid-market USD to AUD used for the table was approximately 1 USD = 1.499 AUD at the start of January 2026. Use the vendor’s billing currency on your invoice as the final authority.
Customer experience with cancellations
What users report
Public reviews collected from business review sites indicate a split between users who praise functionality and others who report trouble with billing and support. Positive reports highlight scheduling, member tracking and retention tools. Critical reports focus on billing after the stated cancellation date, slow or inadequate support and frustrating export or data-transfer experiences.
Representative user feedback includes short paraphrases such as: “continued billing after cancellation” and “difficulty obtaining refunds,” which appear repeatedly across independent review sites. Several reviewers also cited long resolution times for disputed charges.
Recurring issues and practical takeaways
From a financial perspective, the strongest pattern is that unresolved billing is the highest-risk cost when ending a Zen subscription. Users who reported the fewest downstream costs had contemporaneous records of billing dates and plan tiers when they initiated the exit.
Takeaway: reconciling your last paid period, confirming whether you were on a month-to-month or a committed annual plan, and keeping date-stamped documentation materially reduce disputes and expedite refunds if they are due.
How cancellations typically work for Zen
Subscription model: Zen primarily markets a tiered, month-to-month subscription for its Studio product; annual or 12-month commitments are available in some contracts. This means billing frequency and the existence of a fixed-term commitment are the two contract items that most affect refund and notice treatment.
Billing cycle and effective date: billing is tied to your plan’s cycle (monthly or annual). From a financial perspective, the practical consequence is that cancellation timing relative to your billing date determines whether you should expect charges for the current cycle.
Proration and refunds: vendor documentation does not promise automatic proration in every case; proration and refunds often depend on contract terms and whether you have a paid annual commitment. Public complaints indicate refunds can be delayed or contested, so expect variability.
Cooling-off and consumer protections: for consumer-grade purchases, statutory cooling-off rules can apply in specific circumstances; for business-to-business subscriptions, contractual terms usually govern. For Zen accounts used by businesses, the contract’s term and the billing schedule are decisive in refund eligibility. Keep this in mind when evaluating potential financial exposure.
Common financial scenarios and what they mean
Scenario 1 - month-to-month subscription
If you are on a genuine month-to-month plan, you are typically liable for fees up to the end of the paid billing period. Financially, the key is to identify your last paid date and reconcile membership activity up to that date.
Scenario 2 - annual or committed plan
Committed plans can include early-termination charges, non-refundable prepayments, or forfeiture of a discounted rate. From a cost-management view, calculate the break-even point: compare remaining fees versus the financial benefit of switching providers or closing the service.
Documentation checklist
- Account identifiers: membership or account numbers and the name on the contract.
- Plan details: quoted tier, monthly or annual pricing and any add-ons active at cancellation time.
- Billing records: bank or card statements showing charges and the billing cycle dates.
- Contract excerpts: any clause describing cancellations, notice periods, early-termination fees or refunds.
- Correspondence log: date-stamped notes of interactions and outcomes (who said what, when).
- Exported data snapshots: membership lists and payment reports showing what was active during the last paid period.
Pricing and plan comparison
| Product | Key inclusions | Approx A$ starting price |
|---|---|---|
| Studio | Membership management, scheduling, mobile apps, attendance and reporting. | A$148.40/mo (approx). |
| Engage (add-on) | Advanced marketing automation, lead management, AI campaigns. | A$373.25/mo (approx). |
| Bundles (Essentials / Ultimate) | Studio + website; Studio + website + Engage for multi-product bundles and extra features. | Varies by member tiers; see table above. |
Address
- Address: 9325 Dorchester St, #202 Highlands Ranch, CO 80129
Listed corporate address sourced from public vendor pages. Use the vendor’s own communications for contract-specific addresses and billing jurisdiction details.
Disputes, refunds and chargebacks - financial steps
Document the timeline and amounts before you initiate a financial dispute: date of contract, last paid date, date you attempted to end the relationship and exact amounts charged after that attempt. Well-structured documentation materially improves the probability of a successful refund or chargeback.
From a financial perspective, a chargeback is an escalation tool and not a substitution for records: prepare evidence that a charge is unauthorised or outside the agreed terms and keep copies of your invoices and bank statements.
If a refund is agreed, track the refund date and the refunded amount against your statements; mismatches are the most common dispute source in the public feedback.
Common pitfalls and how to avoid them
- Unclear contract term: not checking whether you have a month-to-month or a fixed-term commitment can leave you exposed to unexpected fees.
- Missing billing dates: failing to mark your billing cycle on a calendar can mean you are charged for an extra period.
- No export before access ends: losing admin access without exporting membership/payment data creates downstream operational costs.
- Poor documentation: lack of timestamped records makes refund requests or disputes harder to win.
What to do after cancelling Zen
Monitor your statements for 2-3 billing cycles after the effective cancellation date to confirm no further charges appear. Reconcile each subsequent charge against the documentation checklist above and the dates you recorded.
If you see unexpected charges, gather invoice copies and statements and escalate through the dispute/resolution channels available to your payment instrument; concurrent, clear documentation shortens resolution time and reduces the risk of a lost dispute.
From a budgeting perspective, analyse the annualised saving and any exit costs before finalising platform moves so you understand net financial benefit. Consider whether any retained data or add-on charge offsets the savings of leaving.
Finally, treat the cancellation as a financial event: update your forecasted recurring expense schedule, reallocate freed budget to higher-yield subscriptions or debt reduction, and retain all cancellation-era records for at least 12 months for audit and dispute purposes.