Cancellation service N°1 in United States
Contract number:
To the attention of:
Cancellation Department – Club Pilates
17877 Von Karman Ave, Suite 100
92614 Irvine
Subject: Contract Cancellation – Certified Email Notification
Dear Sir or Madam,
I hereby notify you of my decision to terminate contract number relating to the Club Pilates service. This notification constitutes a firm, clear and unequivocal intention to cancel the contract, effective at the earliest possible date or in accordance with the applicable contractual notice period.
I kindly request that you take all necessary measures to:
– cease all billing from the effective date of cancellation;
– confirm in writing the proper receipt of this request;
– and, where applicable, send me the final statement or balance confirmation.
This cancellation is sent to you by certified email. The sending, timestamping and integrity of the content are established, making it equivalent proof meeting the requirements of electronic evidence. You therefore have all the necessary elements to process this cancellation properly, in accordance with the applicable principles regarding written notification and contractual freedom.
In accordance with the Consumer Rights Act 2015 and data protection regulations, I also request that you:
– delete all my personal data not necessary for your legal or accounting obligations;
– close any associated personal account;
– and confirm to me the effective deletion of data in accordance with applicable rights regarding privacy protection.
I retain a complete copy of this notification as well as proof of sending.
Yours sincerely,
17/01/2026
Cancellation Club Pilates: Easy Method
What is Club Pilates
Overview
Club Pilates is a franchised fitness studio network that offers instructor-led Pilates classes using reformer and other equipment. Studios sell monthly membership plans, class packs and drop-in options; locations, promos and specific contract terms vary by studio across Canada.
How to cancel Club Pilates
Cancellation procedures vary by studio and by the membership agreement you signed. Many studios require advance written notice and may have minimum commitments or early-termination fees. Use the steps below as a practical, general checklist - always confirm the exact process with your studio and review your membership agreement before proceeding.
- Locate your membership agreement and note any notice period, required delivery method (email, in‑person, registered mail) and cancellation window.
- Prepare a short written cancellation request including your full name, membership/account number, studio location, date you want the cancellation to take effect and a clear statement that you are cancelling your membership.
- Deliver the request following the contract: in person with a signed receipt, via the studio’s designated email/portal, by phone (followed immediately by written confirmation), or by certified/registered mail to ensure proof of delivery. Sending by registered or certified mail is strongly recommended for an indisputable record.
- Keep a copy of the membership agreement, your cancellation request, and proof of delivery (photo of hand-delivered receipt, sent email receipt, or postal tracking/return receipt).
- Request written confirmation of cancellation and any final billing details. If you have automatic payments set up, confirm when they will stop and monitor your bank statements for unexpected charges.
What happens when you cancel
What follows after you cancel depends on your specific contract. Typically, cancellation stops future automatic renewals; you may retain access for the remainder of the paid billing period or through the end of any minimum-commitment term. Some studios allow use of remaining class credits, while others may void unused credits - check your agreement. The studio should provide a confirmation of the cancellation and the effective date; if it does not, follow up in writing and keep records.
Will I get a refund?
Refund policies are set by the individual studio and the contract you signed. Generally, monthly memberships are not refundable for past service, and studios may not refund partially used months. Refunds for prepaid class packs or unused classes sometimes occur on a pro‑rated basis, but practices vary. Exceptions may apply for billing errors, cancellations within any statutory cooling-off period (if applicable in your province), or medical reasons with appropriate documentation. If you believe you are owed a refund, request it in writing and retain all supporting evidence; escalate to the studio’s corporate office or a provincial consumer protection agency if needed.
Club Pilates plans and pricing
| Plan | Price | Period | Features |
|---|---|---|---|
| 4‑Class Pack (Abbotsford, Waterloo) | C$119.00/month + tax | Monthly | 4 classes per month |
| 8‑Class Pack (Abbotsford, Waterloo) | C$209.00/month + tax | Monthly | 8 classes per month |
| Unlimited (Abbotsford, Waterloo) | C$259.00/month + tax | Monthly | Unlimited classes per month |
| Unlimited (Burlington) | C$319.00/month | Monthly | Unlimited classes per month, no enrollment fee (promo) |
| 4‑Class Pack (Toronto area, 2025) | C$120.00/month + tax | Monthly | 4 reformer classes per month |
| 8‑Class Pack (Toronto area, 2025) | C$206.00/month + tax | Monthly | 8 reformer classes per month |
Your consumer rights in Canada
Consumer protection for fitness contracts is governed primarily by provincial legislation, so rights and remedies differ across Canada. Many provinces regulate unfair contract terms and require clear disclosure of fees, minimum commitments and cancellation procedures. Some provinces provide limited cooling-off periods for certain contracts; Quebec has distinct and often stronger consumer protections. You may be able to complain to your provincial consumer protection office, file a dispute with your payment provider, or pursue relief through small claims court for contract breaches. If you are unsure of your rights, contact your provincial consumer protection agency for guidance before taking formal action.
Customer experiences
Experiences reported by customers are mixed. Some members find cancellations straightforward when they follow the contract’s required steps and obtain written confirmation; staff at many studios are helpful and process requests quickly. Other customers report difficulties such as unclear cancellation clauses, unexpected early‑termination fees, remaining automatic charges due to missed notice periods, or disputes about unused class credits. Maintaining documentation and using certified mail or an official studio channel reduces the chance of disagreement.
Documentation checklist
- Signed membership agreement and any amendments or promotional documents
- Membership/account number and studio location
- Receipts for payments and any enrollment fee (approx. C$149 is common historically)
- Written cancellation request (dated) and copies
- Proof of delivery: email sent receipt, in‑person receipt/photo, or postal tracking/return receipt
- Medical documentation if cancelling for health reasons (if claiming an exception)
- Any correspondence with studio staff or corporate office
Common mistakes
Common mistakes include relying solely on a phone call without following up in writing, missing the contract’s required notice period, and not keeping proof of delivery. Other pitfalls are assuming automatic refunds for unused classes, stopping automatic payments without completing the formal cancellation procedure (which can lead to collections), and not confirming the cancellation effective date in writing. Example: a member stops payments but never submitted a written cancellation as required by the contract and later faces collection notices and fees.
Comparative recap
| Method | Refund | Difficulty |
|---|---|---|
| In‑person with signed receipt | Depends | Low |
| Phone | Unlikely (unless followed up in writing) | Low - Medium |
| Email / Online portal | Depends | Medium |
| Certified / Registered mail | Depends | Medium - High (best proof) |
After cancelling
After you cancel, confirm in writing that the cancellation was accepted and note the effective date. Stop any automatic payments only after you have confirmed the cancellation to avoid collection issues. Keep all documentation for at least 12 months. If you encounter problems, escalate to the studio’s corporate office and consider contacting your provincial consumer protection agency. Helpful resources: Club Pilates’ contact page, the Government of Canada consumer information, provincial consumer protection offices and the Better Business Bureau can assist in filing complaints or seeking next steps.
Government of Canada - Consumer protection
Better Business Bureau - Canada
Office de la protection du consommateur (Québec)
Address
17877 Von Karman Ave, Suite 100, Irvine, CA 92614, USA