Cancellation service N°1 in United Kingdom
Contract number:
To the attention of:
Cancellation Department – Gymbox
Unit 7, 38 New Kent Road
SE1 6TJ London
Subject: Contract Cancellation – Certified Email Notification
Dear Sir or Madam,
I hereby notify you of my decision to terminate contract number relating to the Gymbox service. This notification constitutes a firm, clear and unequivocal intention to cancel the contract, effective at the earliest possible date or in accordance with the applicable contractual notice period.
I kindly request that you take all necessary measures to:
– cease all billing from the effective date of cancellation;
– confirm in writing the proper receipt of this request;
– and, where applicable, send me the final statement or balance confirmation.
This cancellation is sent to you by certified email. The sending, timestamping and integrity of the content are established, making it equivalent proof meeting the requirements of electronic evidence. You therefore have all the necessary elements to process this cancellation properly, in accordance with the applicable principles regarding written notification and contractual freedom.
In accordance with the Consumer Rights Act 2015 and data protection regulations, I also request that you:
– delete all my personal data not necessary for your legal or accounting obligations;
– close any associated personal account;
– and confirm to me the effective deletion of data in accordance with applicable rights regarding privacy protection.
I retain a complete copy of this notification as well as proof of sending.
Yours sincerely,
15/01/2026
Cancellation Gymbox: Easy Method
What is Gymbox
Overview
Gymbox is a commercial gym operator headquartered in the United Kingdom, offering a range of membership plans, classes and studio facilities. Memberships are governed by Gymbox’s standard terms and conditions, which set notice periods, cooling-off rules for distance sales, and exception provisions for certain medical or employment events.
This guide explains how to cancel a Gymbox membership and what Canadian members should consider when doing so (procedures are based on Gymbox’s published terms and typical practice; local Canadian consumer law may also apply).
How to cancel Gymbox
- Check your contract first: confirm your minimum term and whether you are still within any minimum commitment period. If you are still in the minimum term you may not be able to cancel except for permitted exceptions (see Documentation Checklist).
- If you signed up online or off-site and it is within the 14‑day distance‑selling period, contact Member Services right away via the Gymbox Contact Form or Zendesk and state "14‑day cancellation" (see After cancelling for links). Gymbox’s distance‑selling policy may allow a full refund if conditions are met.
- After your minimum term: use the Gymbox App self‑serve path (Studio → Self‑Service → Contract Data → Cancel Contract → confirm) to submit cancellation and provide one full calendar month’s notice; cancellation becomes effective from the 1st of the following month. Alternatively submit a written cancellation request via Gymbox online Member Services on their website.
- If you pay by pre‑authorized debit/direct debit, cancel the payment mandate with your bank in addition to notifying Gymbox; any missed steps that result in continued payments are the member’s responsibility.
- For formal notices or if you need proof of delivery, send a signed written cancellation by registered mail (raccomandata A/R) to Gymbox’s registered office (see Address below) and keep the return receipt as proof.
What happens when you cancel
When your cancellation is processed under standard terms, your membership will remain active through the notice period and end on the effective cancellation date (usually the 1st of the month following one full calendar month’s notice). You cannot freeze your membership during the notice period under Gymbox’s self‑serve cancellation rules.
Gymbox will stop billing future recurring payments after the effective cancellation date, provided you have also cancelled any pre‑authorized payment mandates with your bank. Gymbox may retain contract and contact information for administrative and legal purposes in accordance with its privacy policy; if you want personal data removed or corrected contact Member Services and follow any applicable data‑protection procedures.
Will I get a refund?
If you cancel within Gymbox’s 14‑day distance‑selling (“cooling‑off”) period after signing up online or off‑site, Gymbox’s published terms provide for a full refund of fees paid (including any joining fee) provided you used the facilities no more than once; additional visits during that period may reduce the refund and are charged at a Day Pass rate with adjustments. You must notify Member Services and follow the process for a cooling‑off cancellation to obtain this refund.
After the 14‑day period ends, Gymbox’s standard position is that no refunds are provided for routine cancellations. Exceptions may be considered - for example, for permanent illness, permanent injury, redundancy or pregnancy - if you supply valid supporting documentation and the request is approved by Gymbox. If you continue to be charged in error, contact your bank to dispute/prevent pre‑authorized payments while you pursue resolution with Gymbox.
Gymbox plans and pricing
| Plan | Billing | Price |
|---|---|---|
| Varies | Varies | Varies |
Your consumer rights in Canada
Canadian consumer protection is provincially administered and rules affecting gym contracts, distance sales and pre‑authorized payments differ by province. Gymbox’s published terms reference a 14‑day cooling‑off period for distance or off‑site sales; if you are a Canadian customer who signed up remotely you should rely on Gymbox’s stated distance‑selling policy while also checking local law.
For pre‑authorized payments (PADs) in Canada you can contact your bank to stop or dispute debits and to ask about your rights to reclaim unauthorized or erroneous payments. If you believe Gymbox has acted unfairly or failed to honour applicable cancellation/refund terms, you can contact your provincial consumer protection office for guidance and complaint options. Keep in mind that enforceability and remedies will vary by province and the governing jurisdiction named in your contract may affect how disputes are handled.
Customer experiences
Public feedback is mixed. Some members report positive experiences with equipment and facilities when attending at quieter times and appreciate being able to use classes and studios.
Other members commonly report frustrations: perceived inflexibility in cancellation policies, slow or unresponsive customer service when attempting to cancel or request exceptions, and disputes over advertised offers versus actual billing. These recurring themes suggest documenting all communications and following formal written notice procedures if issues arise.
Documentation checklist
- Signed membership contract (or copy), including start date and minimum term details.
- Proof of identity (photo ID) and membership account details (membership number or email used to sign up).
- Payment records and bank statements showing Direct Debit/recurring payments.
- Screenshots or copies of app/web cancellation steps, confirmation emails, and any correspondence with Member Services or Zendesk.
- Supporting documentation for exceptions (medical certificate, redundancy letter, pregnancy confirmation) if claiming early cancellation for those reasons.
- Registered‑mail receipt or certificate (if you send formal written notice by post) and any returned receipt showing delivery to Gymbox.
Common mistakes
Common errors include assuming you can cancel immediately without checking the minimum term, not allowing for the one full calendar month’s notice requirement (so the effective end date is later than expected), and failing to cancel the pre‑authorized payment with your bank - which can result in continued debits. Another frequent issue is relying solely on verbal confirmation; always request and keep written confirmation of cancellation. Finally, trying to freeze membership during a notice period when the terms explicitly prohibit freezing can cause confusion and delay.
Comparative recap
| Method | Refund | Difficulty |
|---|---|---|
| Gymbox App (self‑serve) | No refund (standard cancellation); cooling‑off refund only if within 14‑day rules | Low - direct app flow but must meet notice requirements |
| Web (Member Services) | No refund (standard cancellation); cooling‑off refund only if within 14‑day rules | Low - Medium - requires written notice via site form and may need follow‑up |
| 14‑day cooling‑off (distance selling) | Full refund if conditions met (including limits on facility use) | Medium - requires timely contact and possible adjustments for additional visits |
| Registered mail (formal notice) | No immediate refund; provides strongest proof of notice (useful if disputed) | Medium - requires preparation and proof of delivery |
After cancelling
After you submit cancellation, save all confirmation messages, app screenshots and postal return receipts. Monitor your bank account for any further debits and contact your bank immediately if unauthorized charges occur. If you need to escalate, use Gymbox Member Services, Zendesk or the contact form and retain copies of every message and response. For further help with consumer protection issues in Canada, consult your provincial consumer protection office or the federal consumer information pages.
Useful starting links: Gymbox homepage - https://www.gymbox.com; Government of Canada consumer information - https://www.canada.ca/en/services/business/consumer-protection.html.
Address
For registered‑mail formal notices send to Gymbox’s registered office:
Gymbox, Unit 7, 38 New Kent Road, London, SE1 6TJ, United Kingdom