Cancellation service N°1 in United States
Contract number:
To the attention of:
Cancellation Department – Hotworx
4063 Roosevelt Way NE
98105 Seattle
Subject: Contract Cancellation – Certified Email Notification
Dear Sir or Madam,
I hereby notify you of my decision to terminate contract number relating to the Hotworx service. This notification constitutes a firm, clear and unequivocal intention to cancel the contract, effective at the earliest possible date or in accordance with the applicable contractual notice period.
I kindly request that you take all necessary measures to:
– cease all billing from the effective date of cancellation;
– confirm in writing the proper receipt of this request;
– and, where applicable, send me the final statement or balance confirmation.
This cancellation is sent to you by certified email. The sending, timestamping and integrity of the content are established, making it equivalent proof meeting the requirements of electronic evidence. You therefore have all the necessary elements to process this cancellation properly, in accordance with the applicable principles regarding written notification and contractual freedom.
In accordance with the Consumer Rights Act 2015 and data protection regulations, I also request that you:
– delete all my personal data not necessary for your legal or accounting obligations;
– close any associated personal account;
– and confirm to me the effective deletion of data in accordance with applicable rights regarding privacy protection.
I retain a complete copy of this notification as well as proof of sending.
Yours sincerely,
14/01/2026
Cancellation Hotworx: Step-by-Step Guide
What is Hotworx
Hotworx is a fitness franchise that offers infrared-heated, virtually instructed workouts available in small studio rooms or remotely. Sessions combine short, intense exercise formats with elevated temperatures to promote sweating and increased perceived exertion.
Members typically sign up for recurring memberships, class packs, or drop-in sessions to access on-demand or instructor-led routines using studio equipment and heat settings.
How to cancel Hotworx
Cancellation processes for Hotworx can vary by franchise location and by whether you purchased directly through Hotworx corporate or a local studio. In Canada, start by checking your membership agreement for the cancellation clause, any minimum-term commitments, and required notice period. If the agreement directs you to submit written notice, use certified/registered mail so you have proof of delivery.
- Locate your membership agreement and any contact instructions for cancellations.
- Try cancelling through the Hotworx app or online account portal if available, and save screenshots of confirmation.
- If online cancellation is not possible or not acknowledged, prepare a written cancellation letter stating your name, membership number, date you want cancellation to take effect, and request confirmation.
- Send the written notice by certified/registered mail (international certified mail for US address) to the address below and keep the receipt/tracking number.
- Follow up by email or phone after delivery to confirm the studio received and processed your request; retain all correspondence.
What happens when you cancel
On cancellation, your access to studio sessions and the app will typically end on the date specified in your agreement or after any required notice period. Auto-renewal of recurring payments should stop once cancellation is processed, but confirm in writing and check your bank statements for residual charges.
Membership data such as attendance records and account details are usually retained by the company according to their privacy policy; request deletion or portability if required under applicable privacy laws. Keep copies of all documentation until final billing and any disputes are resolved.
Will I get a refund?
Refund eligibility depends on the terms of your membership agreement, whether you prepaid for sessions, and applicable consumer protection rules. If you paid for future sessions or a prepaid membership and the provider does not deliver the service after cancellation, you may be entitled to a prorated refund. Conversely, commitments, initiation fees, or non-refundable promotional rates may limit refunds.
Exceptions can include billing errors, cancellations by the studio, or statutory rights under provincial consumer protection laws. Always request a written explanation if a refund is denied and save evidence of payment and communications.
Hotworx plans and pricing
| Plan | Price | Commitment |
|---|---|---|
| Single class / Drop-in | Varies | Varies |
| Monthly membership | Varies | Varies |
| Annual membership | Varies | Varies |
| Class pack / Multi-class pass | Varies | Varies |
Your consumer rights in Canada
Canadian consumers are protected by a combination of federal and provincial laws. Provincial consumer protection statutes often cover unfair contract terms, disclosure requirements, and rules about automatic renewals and cancellations for fitness and personal services. Where terms are unclear or unconscionable, provincial agencies may intervene.
If you believe a business has violated your consumer rights - for example by refusing a lawful refund or continuing to charge after cancellation - you can contact your provincial consumer protection office, the Competition Bureau for deceptive practices, or pursue a claim in small claims court if appropriate. Keep in mind rules and remedies can differ by province, so check local guidance.
Customer experiences
Experiences reported by customers are mixed: some users find cancellations straightforward via the app or studio and receive prompt confirmation, while others report difficulty stopping recurring charges or getting timely responses from a studio owner. Prepaid or promotional plans can cause disputes over refunds and commitment terms.
Positive reports often cite helpful front-desk staff and working app features; negative reports commonly involve communication lapses, unclear cancellation windows, or franchise-specific policies that differ from corporate descriptions. Documenting every step improves the chance of a smooth resolution.
Documentation checklist
- Signed membership agreement (showing cancellation clause)
- Proof of payments (credit card statements, receipts)
- Account screenshots or portal confirmation of cancellation attempts
- Copy of written cancellation notice and certified mail receipt/tracking
- Email correspondence or notes from phone calls (dates, names, outcomes)
Common mistakes
Common mistakes include relying on verbal assurances without written confirmation, assuming an emailed request is sufficient when the contract requires mailed notice, or cancelling mid-cycle without checking the notice period which can lead to additional charges. Another frequent error is not keeping the certified mail receipt or failing to follow up after the studio confirms receipt.
Example: sending an email and not receiving a confirmation, then stopping follow-up - the membership continues to auto-renew. Example: assuming a third-party payment cancellation (bank stop) also ends the contractual obligation; you may still owe fees or be subject to collection if the contract requires formal notice.
Comparative recap
| Method | Refund | Difficulty |
|---|---|---|
| Online portal / app | Possible (if available) | Easy |
| Possible but may be disputed | Medium | |
| Certified/registered letter (recommended) | Most reliable for proof; refunds depend on terms | Medium |
| In-person at studio | Possible with immediate confirmation | Low to Medium (depends on staff) |
After cancelling
After you cancel, monitor your bank and card statements for at least two billing cycles to ensure charges have stopped. If you receive further charges, contact the studio and your card issuer immediately and provide copies of your cancellation proof. If the studio refuses to resolve the charge, consider filing a dispute with your card issuer and contacting your provincial consumer protection office.
Helpful resources: Hotworx official site and contact pages for support, the Government of Canada's consumer information pages for general guidance, and the Competition Bureau for unfair practices. If unsure about legal rights in your province, consult your provincial consumer protection office or seek independent legal advice for complex disputes.
Hotworx (general): https://hotworx.com
Government of Canada - consumer protection overview: https://www.canada.ca/en/services/business/consumer-protection.html
Competition Bureau (Canada): https://www.competitionbureau.gc.ca
Address
Send certified/registered cancellation letters to:
Hotworx (mail for membership cancellation)
4063 Roosevelt Way NE
Seattle, WA 98105
USA