Cancellation service N°1 in India
Contract number:
To the attention of:
Cancellation Department – Club Mahindra
Mahindra Holidays & Resorts India Limited, Mahindra Towers, 2nd Floor, 17/18, Patullos Road, Mount Road
600 002 Chennai
Subject: Contract Cancellation – Certified Email Notification
Dear Sir or Madam,
I hereby notify you of my decision to terminate contract number relating to the Club Mahindra service. This notification constitutes a firm, clear and unequivocal intention to cancel the contract, effective at the earliest possible date or in accordance with the applicable contractual notice period.
I kindly request that you take all necessary measures to:
– cease all billing from the effective date of cancellation;
– confirm in writing the proper receipt of this request;
– and, where applicable, send me the final statement or balance confirmation.
This cancellation is sent to you by certified email. The sending, timestamping and integrity of the content are established, making it equivalent proof meeting the requirements of electronic evidence. You therefore have all the necessary elements to process this cancellation properly, in accordance with the applicable principles regarding written notification and contractual freedom.
In accordance with the Consumer Rights Act 2015 and data protection regulations, I also request that you:
– delete all my personal data not necessary for your legal or accounting obligations;
– close any associated personal account;
– and confirm to me the effective deletion of data in accordance with applicable rights regarding privacy protection.
I retain a complete copy of this notification as well as proof of sending.
Yours sincerely,
14/01/2026
Cancellation Club Mahindra: Easy Method
What is Club Mahindra
Club Mahindra is a holiday membership/timeshare operator that sells annual memberships entitling members to book stays at its network of resorts and participate in special offers or events. Memberships use a points or holiday-day system and are governed by the company’s terms and conditions and resort-specific rules.
Members book stays in advance and are subject to the membership’s cancellation, refund and re-credit rules; separate fees such as Annual Subscription Fees (ASF) or instalment payments (EMIs) are handled under different terms.
How to cancel Club Mahindra
- Confirm which product you are cancelling (standard holiday booking, special event like "Run Hills", or the membership itself) and review the applicable cancellation deadlines in your contract and the Club Mahindra Rules/Terms & Conditions.
- Gather booking details: membership number, booking reference, dates, payment receipts and any supporting documents (medical certificates if relevant).
- Attempt cancellation via the Club Mahindra member portal or official member phone line and note the date, time and the name of the agent.
- If you need a formal cancellation notice, prepare a signed cancellation letter stating your membership/booking details, the action you require (cancel, re-credit, refund) and a clear request for confirmation.
- Send the signed cancellation letter by registered post with return receipt (recommended) to the company’s formal address to create proof of delivery. Keep copies of everything.
- If you do not receive a satisfactory response, retain all correspondence and consider contacting provincial consumer protection authorities or seeking legal advice for escalation.
What happens when you cancel
When a booking is cancelled according to the published deadlines, the outcome is typically a re-credit of holiday days or a refund where the specific product terms allow it. Cancellation of the membership itself is separate from cancelling individual bookings: membership cancellation may affect future access but not automatically reverse payments already applied to EMIs or ASF.
Processing time for cancellations and re-credits varies; some members report system delays or failures to re-credit points. Your account record and access to member benefits may remain visible until the company completes its internal cancellation process. The company may retain certain member data for legal or record-keeping purposes in line with its privacy policy.
Will I get a refund?
Refund and re-credit outcomes depend on the product and timing. For standard holiday membership bookings, the general rule in Club Mahindra’s terms is: up to 15 days before the holiday start date - full re-credit of holiday days; 15 to 7 days before - 50% re-credit; less than 7 days before - no re-credit (entire days debited). For special on‑site "Run Hills" events the published terms are: 15+ days before event - 100% refund; between 15 and 7 days - 50% refund; less than 7 days - no refund.
Payments toward membership purchase, EMIs or Annual Subscription Fees (ASF) are typically non‑refundable under the membership terms. Independent reports and former-employee commentary indicate that refunds of membership payments are generally very difficult to obtain and may require legal escalation. Provincial consumer law or a cooling-off period where applicable can create exceptions; consult applicable provincial authorities or legal counsel for specifics.
Club Mahindra plans and pricing
| Plan | Price (CAD) | Notes |
|---|---|---|
| Club Mahindra membership | Varies | Membership pricing not publicly available for Canada - contact Club Mahindra or an official representative for an up‑to‑date quote. |
Your consumer rights in Canada
No specific Canadian terms for Club Mahindra were located. As a Canadian consumer, you may have protections under provincial consumer protection laws (for example, Quebec has a 10‑day right of withdrawal for certain remote contracts; Ontario’s Consumer Protection Act covers deceptive marketing and specific cancellation rights). Rights and remedies vary by province. If you believe the company has acted unfairly or in breach of provincial laws, consult the relevant provincial consumer protection office or retain legal counsel to confirm whether a statutory cooling-off period or other remedy applies.
Customer experiences
Reviews are mixed. Positive feedback often highlights good service at some resorts, appreciated food quality and occasional complimentary offerings tied to membership tiers. Some older reviews remark favorably on historical infrastructure and experiences.
Negative reports are frequent and include booking difficulties (waitlists despite apparent availability), customer-service problems (rude behaviour or system glitches), failure to re‑credit points after cancellations, inflexible cancellation/refund policies in emergencies, and concerns about hidden or rising charges such as ASF. Multiple consumer complaints on third‑party sites describe difficulty obtaining refunds or cancelling memberships.
Documentation checklist
- Signed membership contract and membership number
- Booking references and reservation confirmations
- Proof of payment (receipts, bank/credit card statements for EMIs/ASF)
- All correspondence with Club Mahindra (emails, chat transcripts, call logs)
- Medical or other evidence supporting exceptional cancellation requests (if applicable)
- Copy of the signed cancellation letter and proof of registered-post delivery/return receipt
Common mistakes
Common errors include missing the specific cancellation windows (which can eliminate re-credit or refund rights), relying only on phone cancellations without written confirmation, not sending a formal registered-post notice to create proof of receipt, assuming ASF or EMIs are refundable, and failing to retain receipts and correspondence that are valuable if you escalate the dispute. Example: cancelling 6 days before a booked stay expecting a refund - under the policy this typically results in no re-credit.
Comparative recap
| Method / Situation | Refund / Re-credit | Difficulty |
|---|---|---|
| Standard booking - cancellation ≥15 days before | Full re-credit of holiday days | Moderate (subject to processing and system reliability) |
| Standard booking - cancellation 15 to 7 days before | 50% re-credit of holiday days | Moderate |
| Standard booking - cancellation <7 days before | No re-credit (days debited) | High (refund unlikely) |
| "Run Hills" event - ≥15 days before | 100% refund | Moderate |
| "Run Hills" event - 15 to 7 days before | 50% refund | Moderate |
| Membership fees / EMIs / ASF | Non‑refundable (per terms) | Very high (refunds rare; may require legal action) |
After cancelling
Keep originals and copies of the cancellation letter, postal receipt and any written confirmation from Club Mahindra. Monitor your account to verify re‑credits or refunds are posted and document any delays or failures. If the company does not respond or the outcome is unsatisfactory, consider contacting your provincial consumer protection office, filing a complaint with the Better Business Bureau, or consulting a lawyer to discuss small‑claims or other legal remedies.
Helpful links (information and complaint filing): Ontario - Consumer Protection, Quebec - Office de la protection du consommateur, Better Business Bureau - Canada.
Address
Mahindra Holidays & Resorts India Limited, Mahindra Towers, 2nd Floor, 17/18, Patullos Road, Mount Road, Chennai - 600 002, Tamil Nadu, India