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I hereby notify you of my decision to terminate the contract relating to the GPortal service.
This notification constitutes a firm, clear and unequivocal intention to cancel the contract, effective at the earliest possible date or in accordance with the applicable contractual period.
Please take all necessary measures to:
– cease all billing from the effective date of cancellation;
– confirm in writing the proper processing of this request;
– and, if applicable, send me the final statement or balance confirmation.
This cancellation is addressed to you by certified e-mail. The sending, timestamping and content integrity are established, making it a probative document meeting electronic proof requirements. You therefore have all the necessary elements to proceed with regular processing of this cancellation, in accordance with applicable principles regarding written notification and contractual freedom.
In accordance with personal data protection rules, I also request:
– deletion of all my data not necessary for your legal or accounting obligations;
– closure of any associated personal account;
– and confirmation of actual data deletion according to applicable privacy rights.
I retain a complete copy of this notification as well as proof of sending.
Important warning regarding service limitations
In the interest of transparency and prevention, it is essential to recall the inherent limitations of any dematerialized sending service, even when timestamped, tracked and certified. Guarantees relate to sending and technical proof, but never to the recipient's behavior, diligence or decisions.
Please note, Postclic cannot:
- guarantee that the recipient receives, opens or becomes aware of your e-mail.
- guarantee that the recipient processes, accepts or executes your request.
- guarantee the accuracy or completeness of content written by the user.
- guarantee the validity of an incorrect or outdated address.
- prevent the recipient from contesting the legal scope of the mail.
Ending your GPortal membership made easy
About GPortal
GPortal is one of Europe's leading game server hosting providers, offering dedicated servers for over 100 popular multiplayer games including Minecraft, ARK: Survival Evolved, Rust, Valheim, and Palworld. Founded in Germany in 2012, the company has grown to serve hundreds of thousands of gamers worldwide, with data centres strategically located across Europe, North America, and Asia to ensure low latency and optimal performance.
What sets GPortal apart in the crowded game server market is its instant setup capability—your server goes live within 60 seconds of ordering—and its user-friendly web interface that requires no technical expertise. You can manage your entire server through their control panel, including mod installations, backup management, and configuration changes. The service particularly appeals to gaming communities who want reliable hosting without the complexity of managing their own hardware or dealing with complicated server administration.
For UK customers, GPortal processes payments in pounds sterling and provides customer support in English, though response times can vary depending on the complexity of your issue. The company operates on a prepaid model, meaning you pay upfront for your chosen billing cycle—typically monthly, quarterly, or annually—rather than being billed retrospectively like traditional subscription services.
Most importantly, understanding that GPortal operates under German business law whilst serving UK customers affects how you approach cancellation. This cross-border element means you'll want documented proof of any cancellation request, which is precisely why postal cancellation with tracking becomes your most reliable option.
Plans, features and pricing
GPortal's pricing structure varies significantly depending on which game you're hosting and how many player slots you require. Unlike standard subscription services with fixed tiers, game server costs fluctuate based on the resources each game demands. A 10-slot Minecraft server requires far less processing power than a 10-slot ARK server with high-resolution textures and complex AI.
Understanding the pricing model
Here's what you need to know: GPortal charges per slot (player capacity) with prices starting from approximately £3-5 monthly for basic servers with minimal slots. However, resource-intensive games can cost £15-30+ monthly for similar player counts. The company offers discounts for longer commitment periods—typically 5% off for quarterly payments and 10% off for annual prepayment.
| Game Type | Starting Price (Monthly) | Typical 10-Slot Cost | Popular Features |
|---|---|---|---|
| Minecraft | £3.50 | £8-12 | Mod support, automatic backups |
| ARK: Survival Evolved | £8.00 | £18-25 | Cluster support, custom maps |
| Rust | £10.00 | £22-30 | Wipe scheduling, plugin support |
| Valheim | £4.00 | £9-14 | World management, BepInEx mods |
Key features across all plans
Regardless of which game you're hosting, GPortal provides DDoS protection as standard—crucial for preventing malicious attacks that could knock your server offline. You'll also get automatic daily backups retained for seven days, though you can manually create additional backups whenever needed. The control panel allows instant server restarts, configuration file editing, and one-click mod installations for supported games.
Keep in mind that GPortal charges separately for certain premium features. Priority support costs extra, as does extended backup retention beyond the standard seven days. Some games offer "Gamecloud" features that allow cross-server character transfers, but these typically require all servers in your cluster to be GPortal-hosted.
Common reasons people cancel
After processing thousands of gaming server cancellations, I've noticed several recurring patterns. Many customers cancel because their gaming group disbanded or moved to a different game that GPortal doesn't support optimally. Others find the prepaid model challenging when player interest fluctuates—you're committed to paying for the full billing period even if your community becomes inactive after two weeks.
Performance issues occasionally drive cancellations, particularly when servers experience lag during peak hours or after game updates that increase resource demands. Some users also discover they can host smaller servers themselves on home hardware or find more competitive pricing elsewhere, especially for popular games like Minecraft where numerous hosting options exist.
Additionally, the lack of month-to-month flexibility frustrates customers who prepaid for quarterly or annual plans but want to cancel mid-term. GPortal's policy on partial refunds is quite strict, which catches many people off guard.
Terms of service and cancellation policy
Understanding GPortal's cancellation terms requires careful attention because they operate differently from typical UK subscription services. Since GPortal is a German company, their terms follow German consumer protection law whilst also respecting UK consumer rights for British customers—creating a somewhat complex legal landscape.
The prepayment complication
Here's the critical detail most customers miss: GPortal operates on prepaid billing cycles, not rolling subscriptions. When you purchase a monthly server, you're buying 30 days of service upfront. This means "cancellation" doesn't stop charges immediately—it prevents the next billing cycle from starting. If you paid for three months and cancel after one month, you've still paid for and are entitled to use the remaining two months.
This prepaid structure means GPortal generally doesn't issue partial refunds for unused time unless you're within the 14-day cooling-off period applicable to distance selling regulations. Most importantly, you must actively cancel before your current period ends, or the service will automatically renew and charge your payment method for another cycle.
Notice periods and deadlines
GPortal requires cancellation notice before your current billing period expires to prevent automatic renewal. The company states you must cancel at least 48 hours before your renewal date to ensure processing, though I strongly recommend providing at least five business days' notice to account for postal delivery times and administrative processing.
| Billing Cycle | Minimum Notice | Recommended Notice | Renewal Behaviour |
|---|---|---|---|
| Monthly | 48 hours | 7 days | Auto-renews unless cancelled |
| Quarterly | 48 hours | 10 days | Auto-renews unless cancelled |
| Annual | 48 hours | 14 days | Auto-renews unless cancelled |
UK consumer rights considerations
UK customers benefit from the Consumer Contracts Regulations 2013, which grant a 14-day cooling-off period for online purchases. If you've just signed up for GPortal and haven't used the service extensively, you can cancel within 14 days and request a full refund. However, this right diminishes once you've actively used the service, as game server hosting is considered a "service that has been fully performed."
Keep in mind that your payment method matters for disputes. Credit card purchases offer Section 75 protection for transactions over £100, whilst debit card payments may qualify for chargeback protection if GPortal fails to honour legitimate cancellation requests. PayPal purchases have their own dispute resolution process, though success rates vary.
Cancelling by post - the complete guide
Postal cancellation represents your most reliable method for terminating a GPortal server subscription, particularly given the company's German headquarters and the importance of documented proof when dealing with cross-border services. Whilst GPortal offers online cancellation through their customer portal, postal cancellation creates an indisputable paper trail that protects you legally.
Why postal cancellation is your safest option
After handling thousands of gaming service cancellations, I consistently recommend postal methods for several compelling reasons. First, Recorded Delivery or Royal Mail Signed For service provides tracking confirmation and signature proof that GPortal received your cancellation—invaluable if they later claim they never got your request. Second, a physical letter creates a timestamp that's legally recognized in both UK and German courts, unlike online submissions that can mysteriously "fail to process."
Additionally, online cancellation systems sometimes experience technical glitches, especially around billing renewal dates when servers face high traffic. I've seen cases where customers clicked "cancel" multiple times only to be charged again because the system didn't register their request. Postal cancellation eliminates these digital uncertainties entirely.
The complete postal cancellation process
First, gather your account information including your customer number, the email address associated with your account, and your server name or identification number. You'll need these details in your cancellation letter to help GPortal identify your account quickly.
Next, draft your cancellation letter. Keep it concise and professional—you don't need elaborate explanations. Include your full name, account email, customer number, server details, and a clear statement that you're cancelling your service. Specify that you're requesting cancellation at the end of your current paid period, and explicitly state you do not want the service to auto-renew.
Most importantly, include the date you're writing the letter and request written confirmation of your cancellation. This confirmation request is crucial—it obligates GPortal to respond and provides you with additional documentation if disputes arise later.
Addressing your letter correctly
The postal address for GPortal cancellations must be completely accurate. Here's where you send your Recorded Delivery letter:
- G-Portal GmbH
- Stockholmer Allee 53
- 44269 Dortmund
- Germany
Keep in mind this is a German address, so you'll need international postage. Royal Mail Recorded Delivery to Germany typically costs £6-8 and takes 3-5 working days, though I recommend allowing up to 7 working days to be safe. Don't forget to write "Germany" clearly on the envelope—seems obvious, but you'd be surprised how many people forget this critical detail.
Using Postclic for hassle-free cancellation
Whilst you can certainly handle postal cancellation yourself, services like Postclic streamline the entire process significantly. Postclic specializes in sending tracked cancellation letters on your behalf, which saves you the trip to the post office and ensures your letter is professionally formatted and correctly addressed.
The key advantage is digital proof—Postclic provides online tracking and confirmation that your letter was delivered and signed for, all accessible through your account dashboard. This is particularly valuable for international letters to Germany where tracking can be more complex. Additionally, Postclic handles the formatting requirements and ensures your letter includes all necessary legal language for proper cancellation under both UK and German regulations.
After posting your cancellation
Once you've posted your cancellation letter, keep your Recorded Delivery receipt somewhere safe—photograph it and store the image in multiple locations. Track your letter using the Royal Mail tracking number and note when it's delivered. GPortal should acknowledge your cancellation within 5-10 business days of delivery.
If you don't receive confirmation within two weeks, send a follow-up email to their support team referencing your postal cancellation, including the date you sent it and the tracking number. This email creates an additional paper trail whilst prompting them to locate and process your original letter.
Common postal cancellation mistakes to avoid
Don't send your cancellation letter too close to your renewal date. Remember that international post takes longer, and GPortal needs processing time. Sending your letter three days before renewal is asking for trouble—you'll likely get charged for another cycle before they process your cancellation.
Additionally, never send cancellation letters by regular post without tracking. The few pounds you save aren't worth the risk of having no proof if your letter goes missing. I've seen countless cases where customers insisted they sent cancellation letters, but without tracking proof, they had no recourse when GPortal continued charging them.
Also, don't assume that stopping your payment method (cancelling your card or PayPal agreement) constitutes proper cancellation. This creates payment disputes and potential debt collection issues rather than cleanly ending your service agreement. Always cancel through proper channels first, then remove payment methods afterwards if desired.
Tips from former members
Timing your cancellation strategically
Former GPortal customers consistently emphasize timing as critical to a smooth cancellation experience. Send your cancellation letter at least 10-14 days before your renewal date—this buffer accounts for international postal delays, potential postal strikes, and GPortal's processing time. Several users reported that cancelling with only a week's notice resulted in being charged for an additional cycle because their letter arrived too late.
Additionally, consider cancelling shortly after your billing cycle renews if you're certain you want to leave. This maximizes your remaining prepaid time whilst ensuring you don't forget to cancel before the next renewal. Set calendar reminders for two weeks before your expiry date as a backup—many people report forgetting to cancel until after they'd been charged again.
Downloading your data before cancelling
Here's something many people overlook until it's too late: once your GPortal server expires, accessing your world saves, configuration files, and backups becomes difficult or impossible. Before cancelling, download everything you might want to keep—world files, player data, custom configurations, and any uploaded mods or plugins.
Most importantly, don't wait until your final day of service. Technical issues, slow download speeds, or forgotten passwords can prevent last-minute data retrieval. Download your data at least a week before your service ends, verify the files are complete and uncorrupted, and store them in multiple locations. Several former members reported losing months of gameplay progress because they assumed they could retrieve data after cancellation.
Managing payment methods proactively
Once you've confirmed GPortal processed your cancellation, remove your payment method from their system or cancel the PayPal billing agreement. This prevents any accidental charges if their system somehow attempts to renew despite your cancellation. However, wait until you've received cancellation confirmation—removing payment methods before your cancellation is processed can create complications.
Keep in mind that if you paid via PayPal, you need to cancel the billing agreement through PayPal's interface, not just through GPortal. The same applies to any recurring payment authorizations through your bank or card provider. Former members report that relying solely on GPortal to stop charges sometimes fails, resulting in disputed transactions.
Dealing with renewal charges after cancellation
If GPortal charges you after you've sent a valid cancellation letter, don't panic—this situation is resolvable but requires prompt action. First, contact GPortal support immediately with your cancellation proof (Recorded Delivery tracking showing delivery date and signature). Clearly state that you cancelled before renewal and request a refund for the unauthorized charge.
If GPortal refuses to refund the charge despite clear proof of timely cancellation, escalate through your payment provider. Credit card holders can initiate Section 75 claims for purchases over £100, whilst any card payment can potentially be charged back if the merchant fails to honour legitimate cancellation requests. PayPal users should open a dispute through PayPal's resolution centre, providing all cancellation documentation.
Alternative options before cancelling
Several former members suggest exploring alternatives before committing to full cancellation. If cost is your concern, downgrading to a smaller server with fewer slots reduces monthly expenses whilst maintaining your community. GPortal allows server modifications mid-contract, though you'll need to contact support to arrange this.
Additionally, some users successfully negotiated temporary service pauses for gaming groups taking extended breaks. Whilst not officially advertised, support staff sometimes accommodate reasonable requests to suspend service for a month or two, particularly for long-term customers. This option works better than cancelling and restarting if you think your group might return to the game.
Learning from others' experiences
Former GPortal customers emphasize the importance of reading your service agreement thoroughly before signing up. Many people select annual billing for the discount without realizing they're committing to a full year with no partial refunds. If you're uncertain about long-term commitment, monthly billing provides more flexibility despite higher per-month costs.
Finally, maintain organized records of all communications with GPortal—emails, support tickets, and especially your cancellation documentation. Several users reported that having comprehensive records proved invaluable when resolving billing disputes months after cancellation. Create a dedicated folder for GPortal documents and keep everything until you're certain no further charges will occur and any potential dispute windows have closed.