Cancellation service #1 in United States
Dear Sir or Madam,
I hereby notify you of my decision to terminate the contract relating to the Club 4 service.
This notification constitutes a firm, clear and unequivocal intention to cancel the contract, effective at the earliest possible date or in accordance with the applicable contractual period.
Please take all necessary measures to:
– cease all billing from the effective date of cancellation;
– confirm in writing the proper processing of this request;
– and, if applicable, send me the final statement or balance confirmation.
This cancellation is addressed to you by certified e-mail. The sending, timestamping and content integrity are established, making it a probative document meeting electronic proof requirements. You therefore have all the necessary elements to proceed with regular processing of this cancellation, in accordance with applicable principles regarding written notification and contractual freedom.
In accordance with personal data protection rules, I also request:
– deletion of all my data not necessary for your legal or accounting obligations;
– closure of any associated personal account;
– and confirmation of actual data deletion according to applicable privacy rights.
I retain a complete copy of this notification as well as proof of sending.
How to Cancel Club 4: Easy Method
What is Club 4
Club 4 (branded asCLUB4 Fitness) is a regional fitness chain operating clubs across multiple Southern and coastal states in the United States. The company positions itself as a value-focused, family-owned operator that offers tiered monthly memberships, studio classes, personal training, and amenities such as hydromassage and kids' club at many locations. Membership pricing is tiered, with plans marketed for price-sensitive consumers as well as those seeking full access across locations. The chain advertises entry-level pricing as low as $10 per month and higher-tier plans with expanded access and amenities at approximately $25–$36 per month.
What the plans look like
monthly membership is the primary recurring cost, Club 4's published structure provides three clear levels with escalating benefits: Basic (staffed-hours access), Premium (wider access and perks), and Premium Plus (24/7 access and fullest amenity bundle). , the difference between the tiers determines whether a member should optimize expenses by downgrading or fully terminating membership. The membership policy also documents administrative obligations such as notice requirements and cancellation mechanics.
| Plan | Typical monthly price (ACH shown) | Main features |
|---|---|---|
| Basic | $10 monthly | Staffed hours, fitness floor, 1 free consultation |
| Premium | $25.99 monthly | 24-hour access (select locations), classes, hydromassage |
| Premium plus | $35.99 monthly | All-access, unlimited classes, childcare at select clubs |
Table data drawn from Club 4's memberships overview and membership policy pages; actual local pricing may vary by club and promotions.
Why members cancel
, cancellation decisions are usually driven by three main factors: monthly cost versus actual usage, duplicated services (having multiple gym memberships), and dissatisfaction with service delivery (hours, facility quality, billing disputes). Basic tier runs as little as $10 and Premium tiers approach $36, consumers often re-evaluate membership when usage falls below break-even relative to pay-as-you-go or local alternatives. Members who pay $25–36 monthly and attend infrequently have an annualized cost between $300 and $432; that amount competes with low-commitment alternatives and home-based solutions.
Customer experiences with cancellation
As a financial advisor synthesizing customer feedback, it is crucial to understand common real-world problems that affect financial outcomes. Multiple consumer complaint platforms reveal recurring themes about cancellation friction, billing continuation during processing, disputed charges, and communication problems. Members report that written cancellation is required and that the process can still lead to ongoing charges during the notice period or when account holds exist. These experiences have real consequences: unexpected charges can accrue late fees, impact bank reconciliations, or even be escalated to collections—an outcome that harms credit and creates additional expenses.
Paraphrasing aggregated feedback from complaints and reviews: many members describe difficulty getting timely closure on membership accounts, receiving inconsistent explanations for fees, and being surprised by ongoing drafts after they believed termination was in progress. Instances include disputes over final invoicing, returned payments, and perceived misalignment between verbal assurances and written account records. These friction points tend to appear most often where customers expect a quick administrative closure but contractual terms require a written notice and a processing window.
Quotes and specific complaint examples are available on public consumer platforms; one pattern is members indicating that cancellation took place in writing but billing continued during the specified notice period, sometimes producing service charges, late fees, and follow-up collections activity. , these outcomes increase the true cost of leaving the service and make timely documentation and proof essential.
What works and what fails
Considering reported member outcomes, the effective elements that protect consumers are documented evidence of cancellation, confirmation of account closure from the operator, and account reconciliation (clearing outstanding balances). The common failures are miscommunication, lack of confirmation, and delays that permit further billing cycles to hit a payment source. , preventing these failures preserves cash flow and avoids escalation to collections—both material financial benefits.
| Observed issue | Typical financial impact | Why it happens |
|---|---|---|
| Billing after cancellation | One or more unexpected monthly charges; late fees | Processing window / failure to process notice before draft date |
| Disputed extra fees | $10–$200+ depending on dispute | Ambiguous policy application, guest charges, personal training charges |
| Collections placement | Debt balances, collection fees, credit impact | Unresolved outstanding balances or administrative mismatch |
Sources on the tables include public complaint records and the membership policy that stipulates written notice and a 30-day cancellation process; exact amounts shown in complaint narratives reflect real cases reported by members.
Legal and contract essentials to know before you act
, contracts govern outcomes. The Club 4 membership policy explicitly states that cancellation must be requested in writing and that cancellations follow a 30-day processing timeframe. This creates a known billing window during which dues can continue to post. many gyms include terms about outstanding balances and final drafts, members should assume one more draft or final invoice may occur depending on timing. Understanding the contract terms turns uncertainty into predictable cost planning.
In terms of liability, unpaid balances are often treated the agreement's billing provisions; unresolved balances can generate additional service or late fees, and unresolved accounts can be referred to collection agencies. From a risk-reduction standpoint, documented proof of a properly submitted cancellation request and of any confirmation from Club 4 is the highest-value asset a consumer can hold.
Timing and notice considerations
membership drafts are typically scheduled on a monthly cadence, timing the cancellation to the billing cycle reduces the chance of an extra draft. , if you know your draft date, plan so that the registered mail is processed early enough to be received within the billing month to avoid an additional charge. The membership policy notes a 30-day cancellation processing period, which should be treated as a guaranteed window for potential further billing; plan liquidity accordingly.
How to cancel Club 4 membership: recommended approach
As a financial advisor focused on minimizing cost and documentation risk, I recommend that consumers use a single, legally recognized method that maximizes proof of receipt: postal cancellation sent by registered mail. This method creates a formal paper trail, documented acceptance by the postal service, and proof of when the operator received the communication. From a legal and practical perspective, registered postal delivery often carries evidentiary value equivalent to physical submission and is widely recognized by courts and consumer protection bodies. Emphasizing registered postal delivery is especially important when the membership agreement specifies a written cancellation requirement and a notice period.
how to cancel club 4 membershipshould prioritize registered mail as the primary channel for submitting your written cancellation request. Considering reported customer issues, this approach reduces the primary failure modes: missed receipt, untracked submissions, and lack of documented confirmation. , spending a small amount on registered mail can avoid the far larger downstream costs of unexpected drafts, service charges, or collections.
What to include (principles, not templates)
From a compliance viewpoint, the documentation you send should unambiguously identify you and the membership account. Key principles to follow in your written notice include clear identification of the member name, membership identifier or barcode if available, the club location tied to the account, a specific statement that you request membership termination, and a dated, signed declaration. In terms of evidence, keep copies of everything you send and the postal receipt generated by registered mail; those items are the financial control that protects you. Avoid ambiguous language and keep the request focused on termination rather than negotiation.
Common pitfalls to avoid
From a financial optimization viewpoint, common pitfalls include assuming that a verbal conversation effects cancellation, missing the membership's processing window, and failing to secure proof of receipt. Considering complaint data, members who did not maintain a documented trail often faced continued billing and protracted resolution times. In terms of cost, those delays translate to extra monthly charges and potentially late fees, which compound the financial impact of leaving the service.
Practical considerations when sending registered mail
From a pragmatic standpoint, registered mail is the legal-safe option because it provides tracking and a receipt of delivery that many dispute-resolution forums accept as proof. Considering the membership policy's written-notice requirement and the real-world cases where members reported billing continuation, the incremental expense of registered delivery is often far less than the cost of a single unwanted month of membership or a fee dispute. Keep contemporaneous notes of dates and any interactions that relate to the account in case you later need to contest charges.
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Integrating a trusted registered-mail provider can be helpful when you want to avoid logistical friction while retaining the legal advantages of physical registered correspondence. proof of delivery is central to financial protection, using a reliable service that offers certified handling and return receipts strengthens your position should billing disputes arise.
Financial trade-offs of using registered mail
From a cost-benefit perspective, the explicit cost of registered delivery is typically small relative to one additional monthly draft or a late fee. Considering reported account disputes (which sometimes included additional fees in the tens to low hundreds of dollars), the registered-mail expense is insurance against larger downstream costs. The administrative value lies not only in avoiding a specific extra charge but also in shortening dispute resolution and improving leverage in negotiations if a billing error occurs.
| Option | One-time cost | Risk | Financial rationale |
|---|---|---|---|
| Do nothing (keep membership) | $0 | Continued monthly drafts | Best if club value>monthly cost |
| Freeze membership (temporary) | Varies | Possible reactivation fees or limited terms | Preserves membership while stopping access costs |
| Cancel via registered postal mail | Low (registered postage fee) | Must allow processing window | Highest documentation value; reduces downstream fees |
Membership freeze options and cancellation policies are discussed in Club 4's membership policy; freezing may be an efficient short-term financial solution when usage dips temporarily. For long-term savings, cancellation with documented receipt is typically superior.
What to expect after sending registered mail
Considering the membership policy and typical club administration, after your registered postal submission you should expect a processing timeframe aligned with the stated 30-day cancellation window. During that period, billing may continue until the contract's effective termination date. From a cash-flow planning perspective, budget for one final draft or invoice that may post depending on timing. Keep the registered-mail receipt and any return receipt as your primary evidence in a dispute.
If an unexpected charge posts after your requested termination date, your documented evidence of postal delivery strengthens your case to request reversal. In terms of escalation, consumer protection forums, bank dispute procedures, and third-party mediators place weight on documented and time-stamped notices; registered postal proof is consequential in those processes.
When disputes escalate
From a financial risk management standpoint, escalation to collections is the most costly outcome. Complaints show that unresolved balances are sometimes forwarded to collection agencies. When this occurs, quick access to proof of cancellation by registered mail is a primary defense to demonstrate that you fulfilled contractual written-notice obligations. If a collection notice arrives, gather your postal receipts and any confirmation you received from the club to contest the claim effectively.
Practical alternatives before cancelling
From an opportunity-cost perspective, pausing or downgrading membership can be an effective interim move to lower recurring expenses while preserving the option to return. Club 4's membership policy references freeze options for certain circumstances and may provide alternatives for temporary hardship or medical leave. In cases where the member expects to return, a freeze often represents the lowest-friction financial alternative. If the long-term plan is to stop paying for gym access altogether, cancellation by registered mail is the recommended final step.
Cost modeling example
From a data-driven point of view, here's a simple hypothetical to clarify the decision: a member on Premium ($25.99 monthly) who attends twice monthly has an effective cost per visit of about $13.00. If the member anticipates fewer than three monthly visits for the next six months, the annualized waste far exceeds the small registered postage cost. , canceling and reallocating that cash to a lower-cost alternative or home equipment may represent a better return on household budget. Those calculations should drive the cancellation timing and choice.
What to do after cancelling Club 4
After you have submitted your registered postal notice and received any confirmation, monitor your billing statements for the next two billing cycles to ensure drafts have ceased or that a final invoice has been accounted for. From a financial reconciliation perspective, reconcile bank statements against the club's final invoice. If charges persist, escalate using the documentation you have: registered postal receipts and any club acknowledgments. Consider placing a temporary alert with your bank for unauthorized drafts if issues persist. Finally, reallocate the monthly savings to an emergency or fitness fund so that the decision to cancel yields measurable budget improvements.
Address for registered postal cancellation:
Club 4 Fitness
Attn: Customer Service
1022 US‑51
Madison MS 39110
United States of America
written notice is required, address your registered postal communication to the postal block above and retain all postal tracking and delivery proofs as primary evidence. From a legal and financial protection perspective, having the postal return receipt and the registered-mail tracking record materially improves dispute outcomes compared with undocumented attempts.
Final actionable checklist
From an advisor's viewpoint, here are compact, high-value actions to protect your finances: retain copies of your membership agreement, choose registered postal delivery for written termination, record the date the postal service records delivery, budget for any final draft during the 30-day processing period, monitor bank statements for two subsequent cycles, and escalate disputes with documented proof if necessary. Following these steps reduces unexpected charges and preserves negotiating leverage.
Note on sources: membership pricing and the 30-day written cancellation requirement are documented in Club 4’s public membership materials, and multiple consumer complaint records describe billing and cancellation friction that validates the procedural emphasis on registered postal notice. Use that knowledge to convert a potentially costly administrative process into a predictable financial outcome.