Cancellation service N°1 in United States
Contract number:
To the attention of:
Cancellation Department – Mindbody
689 Tank Farm Road, Suite 230
93401 San Luis Obispo
Subject: Contract Cancellation – Certified Email Notification
Dear Sir or Madam,
I hereby notify you of my decision to terminate contract number relating to the Mindbody service. This notification constitutes a firm, clear and unequivocal intention to cancel the contract, effective at the earliest possible date or in accordance with the applicable contractual notice period.
I kindly request that you take all necessary measures to:
– cease all billing from the effective date of cancellation;
– confirm in writing the proper receipt of this request;
– and, where applicable, send me the final statement or balance confirmation.
This cancellation is sent to you by certified email. The sending, timestamping and integrity of the content are established, making it equivalent proof meeting the requirements of electronic evidence. You therefore have all the necessary elements to process this cancellation properly, in accordance with the applicable principles regarding written notification and contractual freedom.
In accordance with the Consumer Rights Act 2015 and data protection regulations, I also request that you:
– delete all my personal data not necessary for your legal or accounting obligations;
– close any associated personal account;
– and confirm to me the effective deletion of data in accordance with applicable rights regarding privacy protection.
I retain a complete copy of this notification as well as proof of sending.
Yours sincerely,
15/01/2026
Cancellation Mindbody: Easy Method
What is Mindbody
Mindbody is a software platform that provides scheduling, point-of-sale, payments, and business management tools for fitness studios, wellness businesses, and other appointment‑based services. It is offered as a cloud-based SaaS product with optional hardware (payment terminals) and a business portal for administrators.
How to cancel Mindbody
Cancellation methods depend on how you subscribed (mobile app, Google Play, or directly through the Mindbody business/web portal) and on any contract term for business accounts. Use the appropriate steps below and keep written confirmation of your request.
- iOS (App Store): Open Settings → your name → Subscriptions, find "Mindbody Business" and tap "Cancel Subscription". See the guide: App Store cancellation steps.
- Android (Google Play): Open the Google Play Store → Menu → Subscriptions, select "Mindbody Business", then tap "Cancel Subscription". See the guide: Google Play cancellation steps.
- Web / Business portal: Log into your Mindbody Business account, go to Billing/Subscription/Payment/Settings and follow the cancellation prompts; if you cannot cancel online, email support@mindbodyonline.com. For business contract cancellations, review your contract and allow any required notice (see notes about 30/90-day rules below): Business cancellation guidance.
- If you need to escalate for legal or unresolved billing issues, consider sending a written pre‑arbitration demand to the Legal Department (see address in the Address section below).
What happens when you cancel
When you cancel a subscription, access typically continues until the end of the current billing period; automatic renewals should stop once cancellation is processed. For business accounts on fixed‑term contracts, cancellation may not take effect until the contract term ends or until required notice is given. Your account data (client/appointment records) may remain in Mindbody according to their data retention and privacy policies - confirm data export or deletion requirements with support before cancellation.
Will I get a refund?
Refunds for Mindbody subscriptions are not generally offered as a standard commercial practice; software/service refunds are governed by your contract terms. Specific hardware returns have defined refund rules: the Smart Payment Terminal may be returned for a refund of the purchase price minus a US$99 restocking fee if you submit an RMA within 30 days and return the device within the allowed return window. Other hardware (FMX hardware) may be returned within 180 days with refunds subject to a 25% restocking fee; custom orders are non‑refundable. For the official hardware terms see the Mindbody pages: Smart Payment Terminal policy and FMX hardware terms.
Mindbody plans and pricing
| Plan | Price (reported) | Period | Features / Notes |
|---|---|---|---|
| Not officially specified | C$1,000+ per month (reported by Canadian users) | Monthly | Reflects reported billed totals in CAD; Mindbody's public pricing is listed in USD (starting around US$99/month) and CAD pricing is not published on official pages. |
Your consumer rights in Canada
In Canada there is no automatic 14‑day cooling‑off right for business‑to‑business software contracts; SaaS subscriptions are primarily governed by the written contract between parties. Consumer protection rules that apply to individual consumers or unsolicited sales generally do not create a statutory right to cancel subscription‑style business contracts. Because auto‑renewal and contract lock‑in are common issues, Canadian small businesses should obtain and review the contract terms (including termination and notice provisions), keep written cancellation requests and confirmations, and track billing statements. If you cannot resolve a billing or cancellation dispute with Mindbody, you can escalate to provincial consumer affairs or seek legal advice regarding breach of contract or deceptive practices.
Customer experiences
Customer reviews are mixed. Positive feedback highlights knowledgeable and patient support staff, reliable appointment scheduling, and improvements in booking and payment flows - see review summaries on Trustpilot and Capterra for Canadian users. Negative reports are frequent and emphasize difficulties cancelling (continued billing after cancellation requests, auto‑renewal issues), challenges reaching helpful customer service, generic or automated responses, rising costs, and dissatisfaction with contract terms and feature fulfillment. These patterns suggest documenting every step when you cancel and anticipating follow‑up if charges continue. See user review sites for examples: Trustpilot, Capterra Canada, and others.
Documentation checklist
- Copy of your signed contract (including start date, term length, renewal and termination clauses)
- Proof of subscription source (App Store/Google Play receipt or Mindbody billing invoice)
- Written cancellation request (email or registered letter) with date and recipient
- Confirmation of cancellation from Mindbody (email, support ticket ID, or portal screenshot)
- Recent billing statements showing charges after cancellation (if any)
- Hardware purchase receipts and RMA correspondence (if returning terminals)
Common mistakes
Common errors include assuming an oral cancellation or a support chat is sufficient without getting written confirmation, cancelling an app subscription without checking for a separate business contract, and missing contractual notice periods (e.g., the 30‑day or initial 90‑day restrictions noted by some business accounts). Another frequent issue is failing to export or back up client data before access ends. Example: a studio owner cancels via email but receives billing for months afterward because the cancellation request lacked a ticket number or fell within a fixed‑term contract - always obtain and keep confirmation.
Comparative recap
| Method | Refund | Difficulty |
|---|---|---|
| iOS (App Store subscription) | Refunds handled by Apple per App Store policy; Mindbody does not generally issue subscription refunds | Low to moderate - cancel via iOS settings, but verify Mindbody account status and get confirmation |
| Android (Google Play subscription) | Refunds handled by Google Play; Mindbody does not generally issue subscription refunds | Low to moderate - cancel via Google Play, then confirm with Mindbody if you have a linked business account |
| Web / Business portal or direct contract | Generally no refunds for software; hardware refunds possible under specific RMA windows with restocking fees | Moderate to high - contractual notice periods and reported customer service friction can make cancellation harder |
| Hardware returns (payment terminals) | Possible within stated windows (e.g., 30 days for Smart Payment Terminal minus US$99 restocking fee; other hardware up to 180 days with 25% fee) | Moderate - requires RMA and timely return shipment to qualify for refund |
After cancelling
After you cancel, retain all confirmation emails, export any client or scheduling data you need, and monitor your payment method for unexpected charges. If charges continue, open a support ticket and escalate in writing. For hardware returns, follow the RMA instructions and keep tracking numbers. Useful resources: Mindbody hardware and terms pages (payment terminal, supplemental hardware terms), customer review sites for community experiences (Trustpilot, Capterra), and Mindbody support (support@mindbodyonline.com).
Address
Pre‑Arbitration Demand, Attention: Legal Department, MINDBODY, Inc., 689 Tank Farm Road, Suite 230, San Luis Obispo, CA 93401, USA