Cancellation service N°1 in Canada
Contract number:
To the attention of:
Cancellation Department – Green Shield
8677 Anchor Drive, P.O. Box 1606
N9A 6W1 Windsor
Subject: Contract Cancellation – Certified Email Notification
Dear Sir or Madam,
I hereby notify you of my decision to terminate contract number relating to the Green Shield service. This notification constitutes a firm, clear and unequivocal intention to cancel the contract, effective at the earliest possible date or in accordance with the applicable contractual notice period.
I kindly request that you take all necessary measures to:
– cease all billing from the effective date of cancellation;
– confirm in writing the proper receipt of this request;
– and, where applicable, send me the final statement or balance confirmation.
This cancellation is sent to you by certified email. The sending, timestamping and integrity of the content are established, making it equivalent proof meeting the requirements of electronic evidence. You therefore have all the necessary elements to process this cancellation properly, in accordance with the applicable principles regarding written notification and contractual freedom.
In accordance with the Consumer Rights Act 2015 and data protection regulations, I also request that you:
– delete all my personal data not necessary for your legal or accounting obligations;
– close any associated personal account;
– and confirm to me the effective deletion of data in accordance with applicable rights regarding privacy protection.
I retain a complete copy of this notification as well as proof of sending.
Yours sincerely,
16/01/2026
Cancellation Green Shield: Easy Method
What is Green Shield
Green Shield is a Canadian not-for-profit benefits carrier that provides health, dental and travel benefits to individuals, families and employer-sponsored groups. It administers claims, issues coverage plans and manages customer accounts across provinces while operating within applicable Canadian insurance and privacy laws.
How to cancel Green Shield
- Review your policy first: check your certificate, member booklet or online account for cancellation rules, notice periods, effective dates and any fees or refund terms.
- Decide your cancellation method: online account cancellation (if available), phone, or written notice. Written notice by registered mail (raccomandata A/R) is recommended to create proof of delivery.
- Prepare a clear cancellation letter including your full name, policy or certificate number, preferred cancellation effective date, brief reason (optional) and your signature. State whether you request a refund or final accounting.
- Attach copies of identification and any documents that support your request (e.g., proof of alternative coverage, employer termination letter) if relevant.
- Send the letter to Green Shield Canada by registered mail to create delivery proof, and keep copies of everything. If you use phone or online methods, follow up with a registered letter to confirm the request in writing.
- Note the date you sent the request and record any confirmation numbers, the name of the representative you spoke with, and the date you were told the cancellation will take effect.
What happens when you cancel
When you cancel your Green Shield coverage, your ability to submit claims under that policy ends on the effective cancellation date specified by your contract. Some claims already submitted but not yet processed may still be reviewed according to the insurer’s claims handling timelines and the policy’s terms.
Your coverage will not automatically renew after the cancellation effective date, and regular premium withdrawals will stop once the insurer processes the termination. Green Shield will retain records of your policy and claims in accordance with legal and regulatory retention requirements and its privacy policy; you can request copies of your records under applicable privacy laws.
Will I get a refund?
Refunds depend on the terms of your specific policy. If you paid premiums in advance for a period after your cancellation effective date, you may be entitled to a pro‑rata refund for the unused coverage period, unless the contract specifies no refunds or a cancellation fee. If you cancel mid-month and premiums are charged monthly, you may not receive a refund for the partial month, depending on billing terms.
Exceptions that can affect refunds include outstanding unpaid claims, deductible or co‑payment obligations, employer-sponsored plan rules (where the employer controls enrollment and termination), and cases where the contract explicitly makes premiums non‑refundable. Always request a final statement showing how any refund or balance was calculated.
Green Shield plans and pricing
| Plan type | Typical coverage | Typical monthly cost |
|---|---|---|
| Individual | Varies | Varies |
| Family | Varies | Varies |
| Employer / Group | Varies | Varies |
| Dental & Extended Health | Varies | Varies |
| Travel insurance | Varies | Varies |
Your consumer rights in Canada
As a consumer in Canada you have rights under provincial consumer protection and insurance laws, and protections for your personal information under federal and provincial privacy legislation (for example, PIPEDA and relevant provincial privacy laws). Insurers must follow the terms of your contract, provide clear disclosure of cancellation and refund rules, and handle claims fairly.
If you believe Green Shield has not complied with the law or your contract, you may file a complaint directly with the company first and, if unresolved, escalate to your provincial insurance regulator or the applicable financial services authority (for example, the Financial Services Regulatory Authority of Ontario for Ontario residents). You may also have recourse through civil courts or small claims courts for contractual disputes.
Customer experiences
Customer feedback for Green Shield is mixed. Many members report efficient online claims processing, timely reimbursements and helpful customer-service interactions for routine claims. Others report frustrations with denied claims, disputes over coverage interpretations, delays when documentation is incomplete, or confusion about coordination of benefits for employer plans.
Combined experience suggests that clear paperwork, early communication about changes, and keeping records (confirmation numbers, emails, delivery receipts) reduce the chance of disputes when cancelling or filing claims.
Documentation checklist
- Policy or certificate number and plan member name
- Signed cancellation letter with requested effective date
- Copy of government ID (driver’s licence or passport)
- Proof of alternative coverage if applicable (new plan confirmation)
- Banking details for any refund (void cheque or direct deposit consent), if required
- Copies of recent premium receipts or proof of payment
- Delivery proof (registered mail receipt) and records of any phone/email confirmations
Common mistakes
Common errors include failing to check the contract for required notice periods or employer-controlled termination rules, which can lead to unexpected gaps or denial of refunds. Another frequent mistake is cancelling verbally over the phone without following up in writing; verbal requests are harder to prove if there is a dispute. Sending an unsigned or incomplete cancellation letter is another cause of delay.
People also forget to confirm coordination of benefits when moving from an employer plan to an individual plan, which can create claim denials. Finally, not keeping copies of all correspondence and delivery receipts makes it harder to resolve disagreements about the cancellation date or refund amounts.
Comparative recap
| Method | Refund | Difficulty |
|---|---|---|
| Online account | Possible if policy terms allow; faster processing | Low |
| Phone | Possible but may require written follow-up; obtain confirmation details | Medium |
| Registered mail (raccomandata A/R) | Possible; best for proof of delivery and resolving disputes | Low - Medium |
| In-person (if available through employer or office) | Possible; depends on employer plan rules | Variable |
After cancelling
After cancellation, request written confirmation that includes your cancellation effective date, a final statement of account, and details of any refund or outstanding balances. Check that automatic payments have stopped and monitor your bank/credit statements for at least one billing cycle. If you need replacement coverage, arrange it before your Green Shield coverage ends to avoid gaps.
For further assistance or to submit documents, visit the Green Shield Canada website or contact the company directly. If you have unresolved complaints about practices or privacy concerns, consult your provincial regulator or the federal privacy office.
Helpful links: Green Shield Canada: https://www.greenshield.ca. Office of the Privacy Commissioner of Canada: https://www.priv.gc.ca. Financial Services Regulatory Authority of Ontario: https://www.fsrao.ca.
Address
Green Shield Canada
8677 Anchor Drive, P.O. Box 1606
Windsor, ON N9A 6W1