Cancellation service N°1 in Canada
Contract number:
To the attention of:
Cancellation Department – Kronos
3390, route Marie‑Victorin
J3X 1T4 Varennes
Subject: Contract Cancellation – Certified Email Notification
Dear Sir or Madam,
I hereby notify you of my decision to terminate contract number relating to the Kronos service. This notification constitutes a firm, clear and unequivocal intention to cancel the contract, effective at the earliest possible date or in accordance with the applicable contractual notice period.
I kindly request that you take all necessary measures to:
– cease all billing from the effective date of cancellation;
– confirm in writing the proper receipt of this request;
– and, where applicable, send me the final statement or balance confirmation.
This cancellation is sent to you by certified email. The sending, timestamping and integrity of the content are established, making it equivalent proof meeting the requirements of electronic evidence. You therefore have all the necessary elements to process this cancellation properly, in accordance with the applicable principles regarding written notification and contractual freedom.
In accordance with the Consumer Rights Act 2015 and data protection regulations, I also request that you:
– delete all my personal data not necessary for your legal or accounting obligations;
– close any associated personal account;
– and confirm to me the effective deletion of data in accordance with applicable rights regarding privacy protection.
I retain a complete copy of this notification as well as proof of sending.
Yours sincerely,
15/01/2026
Cancellation Kronos: Easy Method
What is Kronos
Kronos (now part of UKG) is a workforce management and timekeeping software suite used by businesses to track employee time, scheduling, attendance, payroll integrations and related workforce analytics. It is primarily sold to organizations (B2B) and often delivered through direct UKG sales or local resellers with implementation and optional hardware components.
How to cancel Kronos
Before you start the cancellation process, review your contract for notice periods, termination clauses, auto-renewal language and any required delivery methods. If your agreement names a specific operational office, send formal cancellation there; for Kronos Canada the operational address in Varennes is commonly used. Keep copies of all communications and proof of delivery.
- Step 1 - Review your contract: note termination notice period, effective date, early-termination penalties and invoice/account numbers.
- Step 2 - Prepare a written cancellation letter: include your company name, account/customer number, contact details, reason for cancellation, desired termination date and request for written confirmation of receipt and effective termination date.
- Step 3 - Send the letter by registered mail (recommended) to the operational address: Kronos Canada, Inc., 3390, route Marie‑Victorin, Varennes, QC J3X 1T4, Canada. Keep the registered-mail receipt and tracking number.
- Step 4 - If you work with a reseller or account manager, send the same cancellation notice to them and to UKG via their official support or sales contact channels; request written acknowledgement from each party.
- Step 5 - Export or request copies of your workforce and payroll data before the termination date (see contract for data-retention terms) and confirm where backups will be stored after termination.
- Step 6 - Follow up by phone or email close to the contract’s effective termination date to confirm services are stopped, auto-renewal didn’t occur and billing is closed.
What happens when you cancel
When you cancel, the practical effects depend on your signed contract. Access to the Kronos/UKG platform is typically removed on the effective termination date; integrations and automated payroll feeds may stop at that time. If you have prepaid term charges or a remaining committed term, vendor reconciliation and final invoicing will follow the contract rules.
Data retention policies vary by agreement; some contracts specify a period during which UKG will retain your data and a process to request extracts. If you need employee records for compliance, request and securely store exports well before the termination date. Keep proof of delivery of your cancellation request and any written confirmations from UKG or your reseller.
Will I get a refund?
Refund entitlement is governed by your contract. Many business agreements are non-refundable for services already rendered or for committed minimum terms, while prorated refunds for unused prepaid portions may be allowed in some agreements or by mutual agreement. Exceptions can include billing errors, duplicated charges or specific termination-for-cause clauses - these require written documentation and discussion with UKG or the reseller. If you believe you are due a refund, request a formal invoice reconciliation and obtain any settlement in writing.
Kronos plans and pricing
| Plan | Price | Notes |
|---|---|---|
| Core workforce/timekeeping | Varies | No publicly available Canadian pricing for 2024/2025; UKG uses consultation-based quotes. Indicative USD figures exist but are not confirmed for CAD. |
| Advanced modules (scheduling, HR, payroll integrations) | Varies | Module-based licensing and implementation fees depend on product mix, employee count and reseller pricing. |
| Hardware and optional services | Varies | Optional hardware leases and setup fees may apply; confirm with UKG or a local reseller for Canadian pricing and taxes. |
Your consumer rights in Canada
For business contracts in Canada, consumer protection statutes are typically provincial and tend to apply to consumer (B2C) transactions rather than B2B software licensing; however, provincial consumer protection offices can provide guidance on unfair practices and contractual disclosure where applicable. Contract law, statutory remedies and doctrines like unconscionability or misrepresentation remain relevant in disputes between businesses.
Data handling for employee personal information is regulated federally under privacy legislation (PIPEDA) and by some provincial laws - this affects how you must handle employee records on termination. For questions about privacy obligations or complaint procedures, consult the Office of the Privacy Commissioner of Canada at priv.gc.ca and your provincial consumer protection office for any province‑specific guidance (for example, Ontario).
Customer experiences
Reported experiences with Kronos/UKG are mixed: many customers praise the platform’s depth of features and robust timekeeping and scheduling capabilities once implemented, while others report a steep learning curve, long implementations, and variability in support quality depending on the reseller or account team. Costs and contract terms are frequently cited as pain points - organizations often note that true total cost depends on modules, integrations and required professional services.
When considering cancellation, customers commonly advise documenting issues and communications early, and pushing for written acknowledgements rather than relying only on phone conversations. Engaging your reseller or account manager proactively usually yields faster resolution than generic support channels.
Documentation checklist
- Signed contract and any amendments (termination and renewal clauses highlighted)
- Account/customer numbers, invoice history and proof of payment
- Written cancellation letter and copies of registered-mail receipts or delivery tracking
- Correspondence with your UKG reseller or account manager (emails, support tickets)
- Exported data copies (timecards, payroll feeds, employee records) and confirmation of receipt
- Authorizations identifying the company’s authorized signer for contract changes
Common mistakes
One common mistake is missing or misunderstanding the contract’s notice period and auto-renewal terms, resulting in an unintended renewal and additional charges. For example, sending an email without following the contract’s required delivery method (registered mail or particular address) can be rejected as non-compliant.
Another frequent error is failing to export and securely store employee and payroll data before access is terminated. Also, relying solely on a phone call or verbal promise - without obtaining written confirmation - can cause disputes over termination dates and final billing.
Comparative recap
| Method | Refund | Difficulty |
|---|---|---|
| Registered mail to operational address (recommended) | Depends on contract; documentation strengthens refund/settlement claims | Low - Medium |
| Contact reseller / account manager | Possible if reseller negotiates a settlement; depends on relationship | Medium |
| Online portal / support ticket | Unclear without contract terms; may require follow-up by written notice | Low - Medium |
| Phone call | Unreliable for refunds without written confirmation | Low (convenient) but risky |
After cancelling
After cancellation, confirm in writing that services and billing have stopped and obtain a final invoice or account closure statement. Retain all export copies of employee and payroll data, and verify who is responsible for data deletion or retention under your agreement. If you encounter disputes about billing or data, escalate to your reseller’s management or UKG corporate contacts and keep a documented timeline of attempts to resolve the matter.
Helpful resources: UKG main site and contact channels at ukg.com, the Office of the Privacy Commissioner of Canada at priv.gc.ca, and the Competition Bureau of Canada at competitionbureau.gc.ca. For provincial consumer questions, consult your provincial consumer protection office (for example, Ontario consumer protection).
Address
Kronos Canada, Inc., 3390, route Marie‑Victorin, Varennes, QC J3X 1T4, Canada