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I hereby notify you of my decision to terminate the contract relating to the Otter service.
This notification constitutes a firm, clear and unequivocal intention to cancel the contract, effective at the earliest possible date or in accordance with the applicable contractual period.
Please take all necessary measures to:
– cease all billing from the effective date of cancellation;
– confirm in writing the proper processing of this request;
– and, if applicable, send me the final statement or balance confirmation.
This cancellation is addressed to you by certified e-mail. The sending, timestamping and content integrity are established, making it a probative document meeting electronic proof requirements. You therefore have all the necessary elements to proceed with regular processing of this cancellation, in accordance with applicable principles regarding written notification and contractual freedom.
In accordance with personal data protection rules, I also request:
– deletion of all my data not necessary for your legal or accounting obligations;
– closure of any associated personal account;
– and confirmation of actual data deletion according to applicable privacy rights.
I retain a complete copy of this notification as well as proof of sending.
Important warning regarding service limitations
In the interest of transparency and prevention, it is essential to recall the inherent limitations of any dematerialized sending service, even when timestamped, tracked and certified. Guarantees relate to sending and technical proof, but never to the recipient's behavior, diligence or decisions.
Please note, Postclic cannot:
- guarantee that the recipient receives, opens or becomes aware of your e-mail.
- guarantee that the recipient processes, accepts or executes your request.
- guarantee the accuracy or completeness of content written by the user.
- guarantee the validity of an incorrect or outdated address.
- prevent the recipient from contesting the legal scope of the mail.
Cancellation Otter: Easy Method
What is Otter
Otter is a cloud-based transcription and note-taking service that converts speech to text in real time, creates searchable meeting notes, and offers integrations with conferencing tools such as Zoom and Google Meet. It is available as a free tier and several paid plans with increased minutes, meeting length, and administrative features for teams.
How to cancel Otter
- Web (direct from Otter.ai): Sign in as the account admin, go to Account Settings → Plan tab → Cancel Plan. The subscription stays active until the end of the current billing period; cancel at least 24 hours before renewal to avoid the next charge.
- Apple App Store (iOS): Subscriptions purchased via Apple must be cancelled in Apple Settings → Subscriptions → Otter.ai → Cancel Subscription. These subscriptions are managed by Apple and cannot be cancelled on the Otter site.
- Google Play Store (Android): Subscriptions purchased via Google Play must be cancelled through Google Play subscriptions → Otter.ai → Cancel Subscription. These are managed by Google and cannot be changed on the Otter site.
- Mobile app note: Uninstalling the Otter app does not cancel a subscription. You must cancel through the provider that billed you (Otter web, Apple, or Google Play).
- By mail (optional for dispute or proof): To create a trackable cancellation request, send a signed, dated letter by certified/registered mail (raccomandata A/R) to Otter AI, Attn: Customer Service, 800 W El Camino Real, Suite 170, Mountain View, CA 94040, United States. Include account email, subscription ID, and a clear cancellation statement; keep tracking and delivery proof.
- Account deletion: If you want to delete your account entirely, first cancel the subscription and allow it to expire - account deletion is permanent and requires the subscription to be expired.
What happens when you cancel
When you cancel, your paid subscription remains active until the end of the current billing period; you retain access to paid features until that date. After the subscription expires you will revert to the free Basic plan (if you have not deleted the account). Otter’s documentation indicates you should cancel prior to renewal (at least 24 hours) to avoid being charged for the next period.
Data such as transcripts and account content typically remain available under your account after downgrade unless you delete the account; permanent account deletion requires the subscription be expired and is irreversible, so export any data you need before deleting the account.
Will I get a refund?
Otter’s published policy says subscriptions purchased directly through Otter.ai’s web platform are non‑refundable under the Terms of Service. For subscriptions bought through the Apple App Store or Google Play, refunds are handled under Apple’s or Google’s refund policies respectively - Otter refers customers to those stores for refund requests. Otter’s documentation does not acknowledge a statutory 14‑day cooling‑off refund right; it states subscriptions are non‑refundable once purchased (subject to store policies when applicable).
Otter plans and pricing
| Plan | Price | Period | Features |
|---|---|---|---|
| Basic | Free (US$0) | Monthly | 300 minutes/month, live transcription, speaker identification |
| Pro (Monthly) | US$16.99 | Monthly | 1,200 minutes/month, 90 min per meeting, custom vocabulary, advanced search |
| Pro (Annual) | US$8.33 per month (billed US$99.99/yr) | Annual | Same as Pro Monthly, with savings |
| Business (Monthly) | US$30 | Monthly | 6,000 minutes/month, 4 hr per meeting, admin features, priority support |
| Business (Annual) | US$20 per month (billed annually) | Annual | Same as Business Monthly, with savings |
Note: Otter displays pricing in USD. For exact Canadian dollar (CAD) amounts check the Canadian App Store, Google Play, or Otter’s in‑app subscription flow, or contact Otter support.
Your consumer rights in Canada
Canadian consumers should be aware that Otter’s published policies state subscriptions auto‑renew and are non‑refundable when purchased directly through Otter; refunds for purchases via Apple or Google follow those platform policies. If you believe you have been wrongly charged, you can request a refund through the App Store or Google Play refund processes where applicable, contact your payment provider (bank/card issuer) to dispute the charge, and consult provincial consumer protection agencies for guidance. Keep written records of cancellation attempts and communications - these are key evidence if you escalate the issue to the store, your card issuer, or a Canadian consumer‑protection body.
Customer experiences
Users praise Otter for being a helpful, inexpensive tool for note‑taking and meeting transcription, with useful integrations (Zoom, Google Meet) and features such as speaker labels and summary reports. Some reviewers specifically value Microsoft integration and easy‑to‑use summaries.
At the same time, many negative reports focus on billing and cancellation pain points - users describe confusion about how to cancel (especially when purchases are made through app stores), receiving charges after attempting cancellation, and slow or unhelpful customer support. There are also occasional complaints about transcription accuracy and the need for manual corrections in speaker differentiation and summaries.
Documentation checklist
- Account email and subscription ID (from Otter account or receipt)
- Purchase receipt or App Store/Google Play receipt showing date and amount
- Screenshots of account settings showing plan and cancellation option
- Confirmation emails or in‑app confirmation of cancellation (if provided)
- Records of cancellation attempts (dates, time, method used) and any support tickets
- Bank or credit card statements showing disputed charges
- Certified/registered mail tracking number and delivery confirmation if you sent a letter
Common mistakes
A frequent mistake is uninstalling the mobile app and assuming the subscription has been cancelled; uninstalling does not stop App Store or Google Play billing. Another common error is trying to cancel a store‑billed subscription through Otter’s website - if the purchase was made via Apple or Google, cancellation must be handled through those stores. Users also sometimes cancel too close to renewal; Otter requires cancellation at least 24 hours before renewal to avoid the next charge. Finally, failing to keep confirmation emails or screenshots removes useful proof if you need to dispute a charge.
Comparative recap
| Method | Refund | Difficulty |
|---|---|---|
| Web (direct from Otter.ai) | No - Otter states web subscriptions are non‑refundable under its Terms of Service | Low - Medium (direct steps are straightforward, though some users report confusion or billing issues) |
| Apple App Store (iOS) | Subject to Apple’s refund policy (request via Apple) | Medium (must use Apple Settings; refunds handled by Apple) |
| Google Play Store (Android) | Subject to Google Play’s refund policy (request via Google) | Medium (must use Google Play; refunds handled by Google) |
| Certified mail / Support request | Refunds not guaranteed; useful for proof when disputing charges | Medium - High (slower, requires documented follow‑up) |
After cancelling
After you cancel, watch for a cancellation confirmation email or in‑app confirmation and verify the subscription status in your account settings. If you were billed through Apple or Google and need a refund, follow that store’s refund process. Useful links: Otter Help Center, Otter Account Settings, Manage Apple subscriptions, and Manage Google Play subscriptions. If you must escalate, contact your card issuer for a billing dispute and keep all documentation for any complaint to consumer protection agencies.
Address
Otter AI, Attn: Customer Service, 800 W El Camino Real, Suite 170, Mountain View, CA 94040, United States