Cancellation service #1 in New Zealand
Dear Sir or Madam,
I hereby notify you of my decision to terminate the contract relating to the Village Gym service.
This notification constitutes a firm, clear and unequivocal intention to cancel the contract, effective at the earliest possible date or in accordance with the applicable contractual period.
Please take all necessary measures to:
– cease all billing from the effective date of cancellation;
– confirm in writing the proper processing of this request;
– and, if applicable, send me the final statement or balance confirmation.
This cancellation is addressed to you by certified e-mail. The sending, timestamping and content integrity are established, making it a probative document meeting electronic proof requirements. You therefore have all the necessary elements to proceed with regular processing of this cancellation, in accordance with applicable principles regarding written notification and contractual freedom.
In accordance with personal data protection rules, I also request:
– deletion of all my data not necessary for your legal or accounting obligations;
– closure of any associated personal account;
– and confirmation of actual data deletion according to applicable privacy rights.
I retain a complete copy of this notification as well as proof of sending.
Cancel Village Gym: Easy Method
What is Village Gym
Overview
Village Gym is a fitness chain operated under Village Hotels / Village Gym branding with membership terms published for the UK market.
There is limited evidence of operations in New Zealand; the terms and contacts available are UK-focused and US address data exist for corporate listings.
Purpose
This guide explains the documented Village Gym cancellation and refund rules (UK terms) and translates them into practical steps for someone located in New Zealand.
Use the steps and rights notes here as a checklist; always confirm with the specific gym or contract you signed.
How to cancel Village Gym
Primary cancellation steps
- Email: send your cancellation request to memberservices@village-hotels.com.
- Do not rely on stopping a direct debit: cancelling the payment method is not a valid contract cancellation.
- Include your full name, membership number, contact details and the date you want cancellation to take effect.
Timing and special rules
- Flexible Membership (UK terms): there is a minimum 3-month term, then a paid 90 days’ advance notice is required to cancel.
- Advanced Paid Memberships: cannot be cancelled or downgraded during the chosen minimum term (1, 6 or 12 months). A 1-month paid membership simply expires at the end of the month without notice.
- If your cancellation request arrives mid-month, the provider treats it as received on the first day of the next month for notice-period calculations.
What happens when you cancel
Access and renewal
After you submit an accepted cancellation notice, your access typically continues until the end of the notice period or minimum term, whichever applies.
Automatic renewals may stop at the end of your paid period, but confirm in writing that automatic payments will cease.
Data and confirmation
Always ask for a written confirmation (email) that your membership is cancelled and the final date of access.
Keep copies of all correspondence and payment records until billing stops and any disputes are resolved.
Will I get a refund?
Standard refund rules (documented)
Joining fees and subscription payments are generally not refunded under the published terms except where the provider commits a serious breach.
Village Gym’s published UK terms do not grant a general 14-day cooling-off refund for memberships.
Exceptions and limited concessions
- Change-of-mind concession: a limited 10-day window for cancelling certain purchases may exist for classes or personal training, but the joining fee (or minimum £15) is not returned.
- Exceptional circumstances (illness, pregnancy, relocation) may allow earlier cancellation but are handled at the provider’s discretion and usually require evidence.
Village Gym plans and pricing
Plan list
The official terms reference Flexible Memberships and Advanced Paid Memberships with various minimum terms (1, 6, 12 months).
Pricing can vary by location, promotion and plan type; the table below summarises the plan types, not specific prices.
Price table
| Plan | Minimum term | Price |
|---|---|---|
| Flexible Membership (UK terms) | Minimum 3 months, then rolling with 90 days’ paid notice | Varies |
| Advanced Paid Membership | 1, 6 or 12 months (cannot cancel or downgrade during term) | Varies |
| 1-month paid membership | 1 month (expires automatically) | Varies |
Your consumer rights in New Zealand
Key statutes and protections
In New Zealand, consumer protections are primarily through the Consumer Guarantees Act and the Fair Trading Act.
These laws prohibit misleading conduct and require services to be provided with reasonable care and skill.
Practical NZ advice
- Stopping a bank payment does not cancel the contract; provide written notice to the supplier as required by your contract.
- If a service is not provided as promised, you may be entitled to remedies including a refund or cancellation for major failures under NZ law.
- Seek guidance from Consumer Protection (MBIE) or Consumer NZ for case-specific advice.
Customer experiences
Positive feedback
Some reviewers praise helpful staff and good facilities at particular locations, with positive mentions of personal trainers and friendly assistance.
These positive experiences are location-specific and highlight that staff can improve the membership experience.
Negative feedback
Common complaints include difficulty cancelling memberships, continued billing after cancellation attempts, and complex notice requirements.
Other issues reported are hygiene and facility problems, equipment faults, and occasionally poor or unresponsive customer service.
Documentation checklist
Essential items to gather
- Signed membership agreement or terms and conditions (copy or screenshot).
- Membership number, start date, and details of plan (Flexible or Advanced Paid).
- Proof of payments (bank statements showing direct debits and joining fee).
Supporting evidence for exceptions
- Medical certificate or letter from a GP for illness or pregnancy-related cancellations.
- Proof of relocation (rental agreement or utility bills) if relocating prevents use.
- All email correspondence with the gym, including any confirmation of cancellation or replies.
Common mistakes
Relying on bank actions
Members commonly assume cancelling a direct debit cancels the membership. This does not terminate the contract and can lead to debt recovery action.
Always send the required written notice to the specified contact and get confirmation.
Not documenting communications
Failing to keep copies of emails, receipts and cancellation requests makes disputes harder to resolve.
Record dates, times and names of any staff you speak with, and request written confirmation of cancellations.
Comparative recap
At-a-glance comparison
The table below compares the main Village Gym plan types using the documented terms, plus a generic column for typical New Zealand gym expectations.
Use it to spot the key differences in notice, refund policy and contact method.
| Feature | Flexible Membership (UK) | Advanced Paid Membership (UK) | Typical NZ gym |
|---|---|---|---|
| Minimum term | 3 months minimum, then rolling | 1, 6 or 12 months (fixed) | Varies |
| Notice to cancel | 90 days’ paid notice after min term | Cannot cancel during minimum term; 1-month expires | Varies (often 1 calendar month) |
| Refunds | Generally no; exceptions for serious breach | No during term; limited exceptions | Varies; NZ consumer law may give remedies for major failures |
| Primary cancellation contact | Email memberservices@village-hotels.com | Email memberservices@village-hotels.com | Varies by gym (email or written notice usually required) |
After cancelling
Immediate next steps
Ask for written confirmation of cancellation and the final date of access, and retain it with your payment records.
Check your bank statements for any further debits and raise the issue with the gym immediately if payments continue.
Where to get help
- Consumer Protection (MBIE): https://www.consumerprotection.govt.nz
- Consumer NZ guidance: https://www.consumer.org.nz
- Use the gym’s published terms: Village Gym membership terms
Address
Published corporate address
Listed address for corporate or listings purposes: 600 N Broad St, #1, Middletown, DE 19709, USA.
Contact for membership queries
Primary membership/email contact shown in the published terms is memberservices@village-hotels.com.
If you are in New Zealand, check your membership paperwork for a local contact and seek local consumer advice if needed.
Similar cancellation services
FAQ
Important warning regarding service limitations
In the interest of transparency and prevention, it is essential to recall the inherent limitations of any dematerialized sending service, even when timestamped, tracked and certified. Guarantees relate to sending and technical proof, but never to the recipient's behavior, diligence or decisions.
Please note, Postclic cannot:
- guarantee that the recipient receives, opens or becomes aware of your e-mail.
- guarantee that the recipient processes, accepts or executes your request.
- guarantee the accuracy or completeness of content written by the user.
- guarantee the validity of an incorrect or outdated address.
- prevent the recipient from contesting the legal scope of the mail.